Administrative Technician - MDJ Newville - Cumberland County

Job Description

Provides administrative support, general clerical support, and receptionist service for the Magisterial District Judge (MDJ) in the MDJ Office, ensuring efficient case flow.

 This position is located at MDJ Hanner's Court in Newville, PA

Position Information:

Starting Salary: $19.06 an hour

Classification: Administrative Technician

Position Code: DJ3013

5-Factor Grade: 104

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Current Cumberland County Employees will follow the County Promotion/Demotion policy. 

Responsibilities:

• Answers telephone and greets visitors to the MDJ Office.
• Collects fines and payments and arranges for payment plans.
• Performs various administrative functions including filing of civil, criminal, traffic and non-traffic citations, miscellaneous dockets, and related documents.
• Schedules hearings for traffic, non-traffic, civil and criminal matters depending upon the office practice of the MDJ. 
• Prepares court cases and related documents for MDJ review prior to hearing.
• Arranges for transportation of incarcerated defendants for hearings at the MDJ office if handling office criminal case responsibilities.
• Prepares and distributes notices to traffic, non-traffic, civil and criminal parties regarding hearing dates depending upon the office practice of the MDJ.
• Prepares on-call paperwork to process criminal cases if handling office criminal case responsibilities.
• Prepares appeals of civil matters or appeals of traffic and non-traffic cases if handling criminal case responsibilities.
• May perform bookkeeping duties, prepare bank statements, make deposits, reconcile checking account, and prepare and create reimbursement checks for staff, county agencies, municipalities, and constables depending on the office practice of the MDJ.
• Process a variety of legal forms i.e. appeals summons, warrants, 1st dl’s, 2nd dl’s, and pre-warrants completely and accurately, to implement court orders and proceedings.
• Processes certified and first-class mail.
• Completes dispositions on all cases.
• Assists with training new office staff.
• Performs other job-related duties to ensure proper case flow management of office.

Qualifications:

Education:

• Associate’s degree from an accredited college or university, OR a combination of education and experience in a related field.

Work Experience:

• Minimum of three years routine clerical or secretarial experience; or an equivalent combination of education, training, and experience.

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.  

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

 Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors.  We identify diversity as a strength and consider it a growing, valuable asset of our community.  We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment. 

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: 

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. 

EMAIL CONFIRMATION: 

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.   

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance