Administrator 3, Stock Plan Administration - Western Digital

At Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.

When you join Western Digital, you join a legacy more than 50 years in the making. Across our Western Digital®, SanDisk®, SanDisk® Professional, WD® and WD_BLACK™ brands, we have brought some of the most storied advancements in memory and data storage technology to market—and our best, most innovative work is yet to come.

From energizing gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Here’s how you can help.

As the Administrator 3, you will assist with the day-to-day administration of the company’s stock incentive and employee stock purchase plans utilized on a global basis.  In this role, you would assist with maintaining the tools, systems, and processes for administering these plans. You will partner with key stakeholders in our Finance, Accounting, Legal, Tax and HR teams.

Our global stock administration team reports within the Securities and Corporate Governance team in Legal.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage day-to-day activities relating to the company’s stock incentive and employee stock purchase plans
• Partner with HRIS to maintain the stock database (Equity Edge Online)
• Coordinate with transfer agent and brokers to settle transactions timely, reconcile with transfer agent (issuance and shares outstanding)
• Prepare recurring monthly/quarterly and ad-hoc reports, including forecasts, for HR, accounting, payroll and treasury teams, ensure compliance with federal/state regulations and securities laws
• Maintain the company’s intranet page for Global Stock Administration
• Maintain and update the company’s online Insider Trading Clearance Request application and related clearance processes and trading blackout windows
• Maintain and update list of insiders pursuant to the company’s insider designation policy and distribute and track acknowledgement of the related insider materials
• Prepare and distribute year-end tax statements and materials to participants
• Prepare, distribute online grant agreements and deliver timely communication to participants
• Administer the Company’s global Employee Stock Purchase Plan and all related activity (e.g., record keeping, manage enrollment activity and communication, communicate contribution changes to Payroll teams weekly, review wage codes, contribution collection, education trainings, post-purchase reporting, disposition tracking, etc.)
• Process global equity activity, including grants and releases and report applicable income and tax withholding to global Payroll teams
• Manage impact on global equity pursuant to global mobility cases including participant transfers
• Perform quarterly and yearly reconciliation and audit of data sets (W-2 income records between Equity Edge Online and Payroll, ESPP contributions received, tax jurisdictions, tax withholding rates, YTD tax accrual, etc.)
• Prepare, mail and process tax-disposition surveys at year end
• Prepare year-end equity reports for international locations
• Coordinate and report 1099-MISC income for non-employees at year end
• Review equity tables for inclusion in the proxy statement
• Assist with drafting and/or reviewing Forms 3, 4, 5 (Section 16 filings)
• Manage variety of country specific regulatory filings and compliance (e.g., Malaysia IM filings; China SAFE)
• Provide excellent customer service to equity participants in answering questions relating to RSUs and the ESPP
•  Keep current with regulatory, legal and other developments (e.g., SEC, FASB, IRS and non-U.S. tax rules and regulations) affecting the treatment of equity compensation

REQUIRED:

• 5+ years of experience in global stock administration with a global, public company including experience with restricted stock units, performance-based stock units, employee stock purchase plans
• Follows departmental and organization policies and procedures
• Requires a Bachelor’s Degree or equivalent experience
• Maintain confidentiality
• Conduct business in a professional manner with a strong sense of personal accountability

SKILLS:

• Able to work independently in a fast-paced environment
• Strong attention to detail and accuracy
• Communicate effectively, both orally and in written form
• Advanced knowledge of Equity Edge Online
• Proficient with MS Word and MS Excel

PREFERRED:

• Certified Equity Professional (CEP) designation preferred

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the “Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here: Pay Transparency Nondiscrimination Provision (dol.gov)

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@wdc.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Based on our experience, we anticipate that the application deadline will be 01/16/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

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Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting.  We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York.  This range may be modified in the future.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance.  Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program, employee stock purchase plan, and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.