Nautilus Construction

Administrator/Bookkeeper

Candidates and Recruiters DO NOT contact Nautilus Construction directly. Please follow the steps to apply. All applications must go through Contractor Staffing Source.

Are you an organized, detail-oriented professional with a passion for numbers and a knack for keeping things running smoothly? Do you thrive in a team-oriented environment where integrity, professionalism, and personal development are at the forefront? If so, Nautilus Construction is looking for you! 

Nautilus Construction is a small but growing contractor specializing in additions, remodels, and custom homes. With a tight-knit team, we pride ourselves on fostering a culture of teamwork, integrity, and personal development. Our company valuesIntegrity, Mastery, Teamwork, Trust, Personal Development, Family First, and Funguide everything we do, ensuring that we not only meet but exceed our clients' expectations.

Learn more about us at: https://www.nautilusbuild.com/ 

As the Administrator/Bookkeeper at Nautilus Construction, you will play a critical role in ensuring the smooth operation of our office. You'll be the go-to person for managing our financial records and assisting with various administrative tasks that keep our projects on track. This role requires a blend of bookkeeping expertise and office management skills, ideal for someone who enjoys variety in their workday.

Key Responsibilities:

• Maintain and manage all aspects of our financial records using QuickBooks.
• Process accounts payable and receivable, ensuring accurate job costing.
• Prepare financial reports and assist with budget management.
• Reconcile bank statements and manage payroll processing.
• Oversee tax preparation and ensure compliance with federal and state regulations.
• Manage vendor relationships, including negotiating terms and resolving discrepancies.
• Answer incoming calls and manage correspondence.
• Maintain calendars for appointments and process coordination of lead calls.
• Order office materials
• Assist with marketing tasks, including social media management and content creation.
• Organize and maintain digital and physical files, ensuring accurate record-keeping.
• Prepare and distribute internal communications, including memos and reports.
• Work closely with the Production Manager to ensure all office functions support ongoing projects.
• Support Production team in management of vendors and subcontractors
• Be a flexible team player, willing to step in and help wherever needed, including on-site support if required.
• Facilitate communication between office staff, field teams, and external partners to ensure project alignment.
• Provide support in onboarding new employees, including managing HR records and benefits administration.

Qualifications:

• Minimum of 3 years of experience in bookkeeping, ideally within the construction industry.
• Degree in accounting, finance or relevant field
• Proficiency in QuickBooks; experience with CoConstruct or similar ERP systems is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Knowledge of tax and accounting laws
• Ability to adapt to changing priorities and work well under pressure.
• A proactive, teamwork-oriented attitude.
• Willingness to take on duties outside of the core job description when necessary.

Salary and Benefits:

• Full - Time position.
• Competitive hourly wage of $30 - $35, based on experience.
• Cell Phone Reimbursement
• Health Insurance Contribution
• Continuing Education
• Retirement Contribution
• Paid Time Off (PTO)
• Company Paid Holidays
• Wellness Reimbursement

At Nautilus Construction, we're more than just builderswe're a team dedicated to excellence. If you're ready to take your carpentry career to the next level, we'd love to hear from you.