Administrator, Corporate Card - Carvana

About Carvana

If you like disrupting the norm and are looking to join a company revolutionizing an industry then you will LOVE what Carvana has done for the car buying experience. Buying a car the old fashioned way sucks and we are working hard to make it NOT suck. I mean, have you seen our vending machine?!

We are looking for people who are excited to thrive in an environment of impactful change. Team spirit is evident at Carvana and every day we let our passions and creativity foster innovation. We take big swings, set ambitious goals, and challenge each other to make data- and process-driven decisions in everything we do. Here are a few of our stories! We’ve been changing the game since 2013, and we’re not taking our foot off the gas now. Want more of the story? Check out our background here.

About the team and position
A high-energy, go-getting, Senior Corporate Card Administrator to join our Accounting team. Under the direction of the Accounts Payable Manager, this team member is responsible for managing our corporate card and out-of-pocket reimbursement programs. This position will ensure compliance with Company expense policies and report on results regularly to various levels of Company management. 

What you’ll be doing

• Reviewing and approving corporate credit card and out-of-pocket expense reports submitted in Workday daily for the legitimization of business spending. 
• Ensuring proper expense coding, description, documentation, and compliance with policies.
• Managing expense reports within Workday, including communicating expense report status to process stakeholders, sending reminders for expense report submission, and troubleshooting corporate credit card holder questions.
• Ensuring corporate credit card holders and approvers complete monthly responsibilities timely and accurately; including ownership for escalating and resolving issues effectively.
• Creating expense reports for terminated employees with corporate credit cards.
• Working directly with the Payroll team to ensure reimbursement of employee out-of-pocket expense transactions.
• Communicating with corporate card holders to encourage compliance with expense reporting and expense policies. Communicate and report to management regarding compliance results.
• Contributing to key expense policies and training documents. 
• Assisting in the communication of policy and practice changes to employees and management.
• Serving as a key stakeholder in new system implementations surrounding expense report creation, review, and analysis.
• Ensuring the Company remains compliant with internal controls.
• Creating new Credit Cards, Pcards and adjusting credit limits for approved employees.
• Supporting expense-related programs such as Bring Your Own Phone (BYOP).

What you should know/have

• A bachelor’s degree from an accredited institution in a related field.
• 1+ years of experience in Corporate Card, Expense Reimbursement, or Accounting, 
• Strong written and verbal communication skills and organizational abilities.
• Passion for building processes and collaborating with others to develop best practices.
• Ability to operate within the unknown, in a fast-paced environment, where change is the only constant.
• A sense of urgency and professionalism, with the ability to ask questions, learn, and retain knowledge gained.

We’d love it if you had

• 1+ years of experience in Corporate Card, Expense Reimbursement, or Accounting.
• Experience with managing corporate credit card expense platforms and related processes.
• Experience with Workday HRIS, Concur and/or Egencia travel management and Oracle.
• Experience with Excel

What we’ll offer in return

• Full-Time Hourly Position with a competitive rate.
• Medical, Dental, and Vision benefits.
• 401K with company match.
• A multitude of perks including student loan payments, discounts on vehicles, benefits for your pets, and much more.
• A great wellness program to keep you healthy and happy both physically and mentally.
• Access to opportunities to expand your skill set and share your knowledge with others across the organization.
• A company culture of promotions from within, with a start-up atmosphere allowing for varied and rapid career development.

Legal stuff

Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.

Carvana is an equal employment opportunity employer.  All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law.  Carvana also prohibits harassment of applicants or employees based on any of these protected categories.

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.