Adminstrative Assistant at Beyond Your Ordinary Treatment Center

Mondays and Thursdays 5am -12pm 

Job Duties

• Reception/Payment
• Greet patients, collect payment due, alert patients to any flags in computer, and give electronic dose receipt
• Maintain "bank" at $200.00
• Prepare daily Patient Payment Summary-Must balance daily
• Prepare daily bank deposit and deliver it to the bank for a deposit receipt
• Maintain record of payments and deposits
• Send daily, weekly, & monthly reports as directed to Administration Office
• Post payments manually and maintain record of payments
• Alert patients to balances due
• Charge patients for any additional services
• Admission
• Obtain photocopy of valid Georgia identification (Driver’s License or GA ID card) Assign chart number
• Take digital photo of patient for chart and Methasoft records
• Obtain initial intake documents from patient
• Prepare New Patient Chart for Intake
• Enter patient information into computer
• Collect intake fee
• Submit request for CID number on all new/transfer patients
• No patient may receive medication until CID is clear
• Maintain stock of new charts/documents ready for intake Maintain stock of new patient information packets
• Administration
• File all patient notes, urine results, and other chart documents as needed Maintain Financial Contracts and current UDS on all Reduced Rate Patients Order supplies via Administration Office
• Maintain and Report Petty Cash use
• Upon final audit of Discharge Charts, disassemble and file in appropriate area
• Thin Charts in accordance with TCA Policy & Procedure
• Maintain order of chart room
• Maintain confidentiality of chart room
• Shred confidential documents
• Attend all Treatment Team and Staff Meetings
• General Office Duties
• Answer phones, take messages, route calls
• Retrieve messages from Voicemail each morning and distribute appropriately Assist staff as necessary
• Empty all trash in business center
• Vacuum all office and dosing areas daily for clean appearance
• Straighten all seating areas - lobby and dosing area
• Job description is not limited to above duties

Accuracy and organization are vital components of this position and Beyond Your Ordinary staff members are expected to strive to meet the highest standards of excellence regarding quality of work.