ADMISSIONS COUNSELOR AND OUTREACH COORDINATOR - University of Washington

Req #: 237292 Department: ARCHITECTURE Posting Date: 07/31/2024 Closing Info: Open Until Filled Salary: $5,500 - $6,500 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf ) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The Architecture Department has an outstanding opportunity for a Architecture Counseling Services Coordinator to join their team.** **POSITION PURPOSE** The Department of Architecture in the College of Built Environments (CBE) at the University of Washington recognizes that the creation of a more just and beautiful world requires the application of justice, equity, and inclusion in the sustainable stewardship of the built environment. We promote an environment that welcomes people of all cultures, races, sexes, abilities, sexual orientations, gender identities and/or expressions, ages, religions, and economic statuses. We strive to make our department and college representative of the communities we serve where creativity, critical thinking and self-expression can not only exist, but thrive. This is reflected in the CBE's Strategic Framework built on pillars of collaboration and impact, bold thought leadership, and equitable and just practices. We continue to re-envision the CBE and our department through equity, inclusion, and access work, including ongoing diversification of our curricula, faculty expertise, and college-wide programming. Our department enrolls over 300 students in undergraduate and graduate programs including a NAAB accredited MArch Program, MS, and BA degrees as well as thousands of non-majors each year. The primary responsibility of this role is to recruit students and provide prospective student advising through the admission and enrollment process. This includes a focus on increasing the diversity of the student body in both the undergraduate and graduate programs. This is a professional staff position. Some evening and weekend work may be required during peak recruitment and admissions season to meet admissions timelines. **POSITION COMPLEXITIES** This position requires an individual who is especially self-directed, detail-oriented, and has strong communication (written & verbal) and organizational skills. This position also requires an individual with strong analytical, problem-solving, and decision-making skills, a high level of professionalism, and a passion for helping people and fostering relationships with community partners. This position requires the ability to work under pressure, multitask, and meet deadlines. **POSITION DIMESIONS AND IMPACT TO THE UNIVERSITY** This position will lead in increasing the number of (MArch and MSArch) and undergraduate (BA in Arch Design and BA in Arch Studies) admissions candidates. This individual will work collaboratively with the internal student services coordinators as well as University partners to increase exposure at events. This position supports the college to better manage the undergrad and grad processes and assemble and analyze statistical data to become more reactive in the strategic planning for the program. **DUTIES AND RESPONSIBILITIES** COUNSELING - 25% - Maintain ongoing, thorough knowledge of academic and financial resources to provide comprehensive information that will help prospective undergraduate and graduate students to make informed decisions about their education. - Counsel prospective undergraduate and graduate students about the educational opportunities available within Architecture and the CBE. This includes undergraduate Architecture minors and transfer students. - Attend admissions meetings scheduled by the Office of the Registrar, Undergraduate Academic Affairs, the Graduate School, and International Student Services Office. - Schedule and host quarterly information sessions & tours: virtual and in-person. ADMISSIONS - 40% - Work with Chair and admissions chairs to coordinate admissions, assign applications for review, update admissions letter templates, send decision letters, respond to applicant emails, and work with Chair on scholarship, recruitment, and funding packages. - Provide regular updates on candidate decisions to the Chair and admissions chairs. - Provide statistical reports to admissions chairs as needed and maintain reports for reference in subsequent admissions cycles. OUTREACH - 25% - Plan, develop, and implement recruitment strategies which include: on-site and virtual school visits and college fairs; participating in admission workshops and events; and conducting individual admission advising appointments, and group information session and tours. - Develop and regularly update printed and online recruitment materials (summer), including, but not limited to, ASCA's Study Architecture website. - Update Admissions instructions on website and Graduate School portal as needed (summer). - Partner with CBE Office of Student Services to identify shared recruitment strategies with local high schools, community colleges, and UWT and UWB. - Plan for and attend college fairs, including NOMA Conference, AIAS College Fair, OMAD and UW Admissions events. - Lead the planning and staffing of recruitment events such as preview days, open house events, and orientation. STATISTICAL REPORTING - 10% - Develop and report on quarterly recruitment efforts at Executive Committee meetings. - Provide annual statistical reports on admissions as required for annual NAAB and Dean's Office reports. - Use UW BI Portal to access data and generate reports. **MINIMUM REQUIREMENTS** - Bachelor's degree in Recruiting, Counseling, or a related field and three years of experience in similar counseling, admissions, or outreach activities. **Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.** **DESIRED QUALIFICATIONS** - Prior experience in a comparable academic setting. - Prior experience in outreach to underserved communities. - Basic experience with Excel or Google Sheets. - Experience with Slate & Slideroom and a desire to learn new applications. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.