Advancement Project Coordinator - Christian Ministry - OurCalling

Position Title: Advancement Project Coordinator

Department: Advancement

Reports to: Chief Advancement Officer

Direct Reports: None

FLSA Status: Full Time/Exempt

Salary Range: $45,000 - $50,000, plus benefits

Organization Overview: 

OurCalling is a nonprofit ministry founded in 2009 that is dedicated to serving the unsheltered homeless community in Dallas County.  Our goal is to help our neighbors walk with Jesus and get off the streets into a healthy community. OurCalling operates a daytime outreach center that offers various unique services to Dallas’ homeless population, including a zero-barrier entry (no ID required), daily meals, showers, laundry, clothing services, and the opportunity to meet with Care Ministers who help individuals off the streets. OurCalling’s facility also brings in services provided by community partners such as Parkland, North Texas Food Bank, and the Veterans Association. OurCalling’s street outreach teams visit our unsheltered homeless neighbors where they are – under bridges, in the woods, behind abandoned buildings – building relationships and ministering to their tangible needs. Last year, OurCalling facilitated 1,359 placements that led to people exiting homelessness. 

OurCalling has recently completed funding for Phase 1 of OurCommunity, with construction and program planning underway. OurCommunity will be a 500-tiny home neighborhood development that will provide comprehensive and relational care for formerly homeless residents who are at higher risk of dying on the streets and need long-term care. At the heart of this tiny home community will be a service building with wrap-around support services, including a chapel, a medical clinic, a cafe, mental health care, counseling, and more, all designed to minister to both the spiritual and physical needs of our friends. It will be the largest housing project for the formerly homeless in the history of North Texas. Fundraising for this project will continue over the next several years.

Job Overview:

OurCalling is seeking a detail-oriented, driven, and people-first Advancement Project Coordinator (APC) to join our team and play a crucial role in supporting high-level advancement initiatives. The APC will directly support the Chief Advancement Officer (CAO) in managing OurCalling’s Advisory Council, the OurCommunity Campaign Committee, and other advancement projects. As the APC, you will also provide executive administrative support to the CAO in managing volunteer leadership engagement and a portfolio of generous givers. You will also be responsible for planning meetings and events. This role requires excellent organizational and project management skills and the ability to engage and support various constituencies. This is an incredible opportunity to join a dedicated team and drive progress for a pioneering organization that addresses the needs of the most vulnerable in our community.

Responsibilities:

-Campaign Management Support 

• Collaborate with the Campaign Committee (CLT), CAO, CEO, Chief of Staff, and Advancement team to execute fundraising plans for the OurCommunity and other major fundraising initiatives.
• Collaborate with CAO, Advancement Administrator, and Sr Manager of Communications to maintain accurate and organized records related to the campaign, including donor information, gift tracking, fundraising materials, and other relevant documents. Specifically, track and regularly update donor plans and next steps for prospective donors to the campaign.
• Prepare agendas and conduct follow-ups from weekly meetings with the CLT Chair/CAO and bi-weekly meetings with the CAO/CEO to track campaign progress.
• Plan and execute six to eight Capital Campaign committee meetings annually. Plan agendas, send calendar invites, manage A/V, and take meeting minutes. 
• Conduct follow-up emails and calls to members to share information and ensure the completion of assigned donor engagement activities.
• Plan and coordinate events related to the campaign, including private events, town halls, groundbreakings, and ribbon-cuttings. 

-Advisory Council Support:

• Plan and execute two Advisory Council meetings annually. Plan agendas, send calendar invites, secure catering and A/V, and take meeting minutes. 
• Prepare follow-up emails to members to share information and ensure engagement objectives.

-Executive Administration: 

• Provide executive administration for the CAO, specifically in donor engagement activities with the Advisory Council, Campaign Committee, and a portfolio of generous givers. 
• Support includes scheduling individual meetings, making reservations, sending follow-up emails, making calls, entering visit notes in CRM, and creating follow-up tasks.
• Provide support to CAO and other team members for advancement projects as needed.
• Understand and communicate the mission, programs, distinctives, and impact of OurCalling and OurCommunity.

Qualifications:

• Ideal candidate has 3+ years of proven experience in project management, executive administration, and/or fundraising 
• Experience in philanthropy highly preferred
• Event planning experience required
• Strong organizational and project management skills
• Proven professional communication skills, both written and verbal
• Demonstrated ability to manage up to and provide accountability for senior leaders, business owners, C-suite, and community volunteers
• Ability to work collaboratively across multiple teams and independently as needed
• Ability to balance multiple projects, priorities, and deadlines
• A natural fit for the culture of OurCalling
• Able to maintain a high level of professionalism and confidentiality
• Glass half-full, see the opportunity rather than the obstacle
• Proficiency in office software and fundraising databases
• Bachelors’ degree in a relevant field preferred

Additional Qualifications:

• Upholding a close and growing relationship as a disciple of Jesus Christ

Our Benefits: We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus holidays to start, as well as Health Reimbursement of up to $800/month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.