AE Project Administrator - The Haskell Company

Are you ready to move your career forward, and start the BEST job of your life? Haskell is committed to providing you with the resources to help you grow and discover your potential. We promote an environment that encourages innovative ideas and allows you to develop the best “how” to get the job done. 

In this role, you will work hand in hand with architectural and engineering leaders to coordinate project needs, proposals and support solutions properly for business operations and efficient staff management. 

Your Responsibilities Will Include:

• Business Operations 
  • Compiles and creates expenses reports once receipts are organized and coded for reimbursement  
  • Updates and produces organizational charts for assigned business unit, projects and proposals as necessary    
  • Assist in timesheet review (checking for accuracy and appropriate projects, account numbers, etc.) and approval 

• Project Operations
  • Specification formatting, compiling, proofreading, coordination and updating
  • Design analysis formatting, compiling, proofing and updating
  • Final check, compile and mail/distribute of project packages for Permit, Tender, Construction, etc.
  • Prepare billing when requestedand inter office invoices and client invoices for design only services
  • Preparation of the documentation for Field Orders, Addenda, etc.
  • Receive, date and efficiently coordinate and distribute all construction document related materials
  • Update Newforma with contract demographics and additional information

• Construction Administration
  • Create and change all related documents for owner andcontractor
  • Receive, date, and efficiently coordinate and distribute all Construction Administration relatedmaterial
  • Process Field Reports, Punch Lists, OAC meeting notes, and all other CA relatedmaterial 

• Staff Services
  • Maintain a personnel calendar of events log to track new hires, departures, promotions, etc. within the business unit
  • Assist with new employee setup (workstation setup with appropriate supplies, name plates, phone, computer, user technology requests, business cards, etc.)
  • Schedules meetings and reserves conference rooms.  Orders meeting meals when requested.  Responsible for setting up conference rooms with appropriate technology and resources as well as meeting meals set-up and clean-up of conference rooms  

• Administrative Services
  • Performs a full scope of word-processing and spreadsheet applications, as well as documents containing financial or statistical data or scientific, technical, orlegal terminology.  Able to create presentations using PowerPoint or other applicablesoftware
  • Collects and compiles data from several sources of information
  • Processes outgoing mail and packages. Receives incoming mail from mailroom and distributes to staff accordingly
  • Order and Maintain office supplies for assigned budgetary unit

To thrive in this role, you will need:

• A high school diploma; some college or applicable business certification preferred.
• 3-5 years of office/administrative experience
• Experience in an Architectural or Engineering firm is a plus
• Good organizational and communication skills
• Proficient in Microsoft Office (Excel, Word,PowerPoint) 
• Collaborate with others to accomplish organizational goals; identifyand resolve problems
• Ability to understand and execute the company vision and values of Team, Excellence, Serviceand Trust

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Ready to take your career to new heights? Apply now and become part of the Haskell family.

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008.  The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

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