Afterschool Program Manager - Prospect Schools

Afterschool Program Manager

Reporting to the Network Director of Extended Day Programming. The Afterschool Program Manager will lead the operations, programming, and oversight of our afterschool program. All BPCS community members are expected to strive for professional growth, explore new ways to improve quality and efficiency of services,  and model the values of the organization in a way that impacts the student experience and working environment in a positive way.

About Us:
Prospect Schools is a K-12 college preparatory community where excellent teachers prepare a diverse student body to have a positive impact on society and a lifelong passion for learning. Find more about who we are and what we believe by checking out our Prospector Principles.

Our Core Values are:

Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically

Care: Support others by grounding every action in empathy while championing equity and inclusion in our work

Persistence: Grow and learn by solving problems with determination, creativity and tenacity

Passion: Succeed by approaching challenges with excitement, enthusiasm and self assurance

Job Responsibility:

Site Management: 

• Lead the daily operations of the afterschool program, including but not limited to managing and supporting after school activity specialists, scheduling and creating club rosters, purchasing, and tracking participant attendance and enrollment.

• Work collaboratively with the Network Director and Principal to design a robust after school program that serves and engages BPCS students and aligns with the organization’s mission.

• Provide coverage as needed to after school Activity Specialists.

• Oversee and collaborate with the Athletic Coordinator to develop and implement competitive sports programs.

• Work with the Network Director to coordinate and facilitate quarterly program-wide staff development opportunities.

• Design & coordinate seasonal programming, i.e summer camps, spring & summer academies/credit recovery program for students in need of additional academic support 

• Collaborate with the Principal and MS program office to ensure a high rate of participation through utilizing school based marketing resources.  

• Identify essential program areas where the MS program office can support family engagement and the planning of specialized events. 

• Conduct bi-weekly meetings to update program staff on school based functions & DYCD updates.

• Serve as the primary contact for the afterschool program, foster strong relationships and effective communication resources for students, families, staff, and senior leadership. 

• Provide students with a safe SEL after school environment with the support of the school culture department. 

• Work with the Director of School Operations to manage safety & health protocols, reserve space, manage school calendars & ASP landing pages.  

• Create systems with the school culture team that support students' needs and encourage positive  behavior.

• Create systems that overlap with school students and behaviors. 

• Create systems and processes that effectively streamline important information to senior leadership & management teams within WTMS.

• Design after school program structures that actively work to dismantle white supremacy and mitigate the impacts that it has on our students and families (specifically, Black and indigenous people of color) 

• Collaborate with school foods to provide snacks to enrolled students. Manage snack distributions data for compliance records. 

DYCD Grant Management: 

• Manage the Rate of Participation & compliance guidelines set by DYCD

• Work with Network Director to prepare program staff for DYCD site visits 

• Meet with DYCD site manager quarterly to review the status of the program, updates to guidelines and protocols & program report card 

• Manage DYCD connect database included attendance, staff roster, rate of participation, & work scope. 

• Stay compliant with DOH/OCFS onboarding regulations 

• Lead all site visit with DYCD and ensure that the program is meeting all required standards as outline in RFP

Compliance & Hiring 

• Onboard, manage, train and mentor all ASP program staff, including tracking and evaluating their work performance.

• Manage hours of all ASP employees in ADP and provide monthly expense reports to the Network Director. Track hours, salary and submit budget 

About You:

Required skills:

• Bachelor’s Degree required 

• 2+ year experience management experience

• 2+ years experience working as a provider in a non-profit organization 

• Budget management experience 

• Experience in management and sustaining high quality teams

• Experience or knowledge DYCD grant funded programs and work with Youth Services 

• Experience in curriculum development and implementation

• Excellent relationship management skills and the ability to work with various stakeholders (both internally and externally) at all organizational levels

• High levels of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook

• Strong work ethic and impeccable attention to detail

• Experience in project management

• Understanding of DOH & DYCD compliance 

Strongly preferred skills:

• High level of interpersonal and communication skills both oral and written

• Excellent leadership & organization skills

• Collaborative in spirit and in action ability to work independently and as part of a broader team

• Comfortable working in fast-paced environments with the ability to shift priorities

Salary: $62,000 - $85,822 annually

*The critical features of this role are described above but not all encompassing.

If you are a current employee, please submit a Talent Ticket confirming you have applied for this role.