AHD Minimum Data Set (MDS) Coordinator - PB - Alameda Health System

SUMMARY: The Minimum Data Set (MDS) Coordinator is responsible for the timely and
accurate completion of the Federal and State assessment tool. Performs related duties as
required.

DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: The following are the duties performed by employees
in this classification. However, employees may perform other related duties at an equivalent
level. Not all duties listed are necessarily performed by each individual in the classification.

1. Physically assess each resident and interviews staff as necessary to ensure good standard of practice
and as instructed in the Minimum Data Set User's Manual. Coordinates scheduling and notice of resident care
planning conferences and ensures communication of outcomes/problems to the responsible staff or resident.
Designs, promotes and organizes Resident education and counseling based on health needs. Ensure all MDS
information and care delivered is as outlined in the care plan and supported by documentation.

2. Facilitates accurate determination of the Assessment Reference Date; Provides interdisciplinary schedule
for all Minimum Data Set assessments and care plans as required by OBRA and PPS.

3. Assists Case Manager with the transfer of patients to other health care providers or to home. Transfer
responsibilities include determining the appropriate level of care placement in collaboration with the physician,
patient, and family, if appropriate; discussing available insurance benefits with the health care team following
verification by the Business Office; obtaining required authorizations and ordering/or arranging for DME, SNF,
and transportation; and referring personal payment issues to the Financial Analyst as soon as possible to minimize
reimbursement. Obtains appropriate signatures as required.

4. Ensures that the Interdisciplinary team makes decisions for either completing or not completing additional MDS
assessments based on clinical criteria as identified in the most recent version of the RAI User's Manual.

5. Assesses for significant changes using the 24 hour report, physician orders, and verbal reports to ensure that
the Minimum Data Set and care plans are reflective of those changes. Communicate needed changes in PPS Timeliness
and Assessment Reference Dates and deficiencies in completion of Minimum Data Set, RAPS, and care plans.

6. Corrects and ensures completion of the final Minimum Data Set and submits resident assessment data to the
appropriate State and Federal government agencies. Ensures timely submission of the MDS's to the State with proper
follow up on validation errors. Maintains validation records from the submission process in a systematic and orderly
fashion.

7. Assigns, assists, and instructs all staff in the RAI Process, Case-Mix, PPS Medicare, Medicaid, and the clinical
computer system in relation to these processes.

8. Responds to Resident and family concerns; ensures that each concern is documented and a resolution is
initiated and presented weekly at Medicare or Utilization Review meetings.

MININUM QUALIFICATIONS:

Education: Graduate of accredited school of nursing.

Minimum Experience: Minimum one year clinical experience in a hospital, long term care facility, or other healthcare related facility.

Preferred Experience: Previous experience as an MDS Coordinator; including completing Minimum Data Set (MDS) and Care Plans and experience with PPS and OBRA assessments.

Required Licenses/Certifications: Valid license to practice as a Registered Nurse in the State of California. Required

Licenses/Certifications: Minimum Data Set (MDS) certification or to receive MDS certification within 6 month of job offer. Required

Licenses/Certifications: BLS – Basic Life Support Certification 0- issued by AHA – American Heart Association.

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