AIA Billing Specialist - Ledgent Finance & Accounting

One of my Construction clients is seeking 1 AIA Billing Specialist to join their team! If you have what is needed and you are ready to roll up your sleeves and get the job done, APPLY TODAY! MUST be quick to learn new software and be used to a very busy desk!

What are we seeking?

We are looking for 2-highly detailed oriented professionals to be responsible for the billing in our Invoicing Department- This includes but is not limited to all activities required to accurately invoice new construction and renovation projects along with all reoccurring revenues in compliance with standard AIA process, contractual obligations, invoicing portal, and special customer requests.

Additionally, this position will be required to have detailed knowledge of AIA billing practices along with a strong knowledge of construction contracts to ensure compliance with terms and conditions while maximizing opportunities for revenue recognition and limiting Account Receivable issues.

Day to day responsibilities:

* Effectively utilize our workflow tools ticketing system to manage workload and track projects

* Prepare and submit invoices according to AIA standards, contract terms, and company policy in a fast-paced environment for multiple clients on a monthly basis

* Interface with internal and external parties (i.e. Contractors, Vendors, Project Managers, Customers) to gather relative information for proper and accurate billing of projects, and to resolve any issues

* Attention to detail to accurately identify contract fee type, deposits, change orders, payments, and the number of that particular pay application prior to submitting invoice

* Partners with AP and AR teams to research and reconcile billing related issues

* Adherence to strict deadlines and the ability to "own" all aspects of this position

* Monitors all lien notices received, and follows up on unconditional waivers

* Other duties and special projects as assigned

Requirements needed to perform this position, effectively:

* A minimum of 2-3 years' experience in billing medium-large-scaled construction projects in accordance with AIA billing standards and methodologies

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.