Analyst General Business 1 - Contract Management - Apex Systems

Job#: 2046768

Job Description:

Business Analyst - Contract Management

• Location: Hybrid in San Antonio, TX
• Schedule: Monday-Friday 8am-5pm
• Duration: 2 years
• Pay rate: $22-$28/hr

Job Description:

Join our centralized Contract Management team, where you’ll play a crucial role in developing and overseeing contracts across various business areas. Your responsibilities will include assisting with the procurement process, monitoring contract spend and expiration, scoping and distributing work, tracking cost commitments, verifying and processing invoices, and developing standardized reports. You’ll also help track metrics for business processes, collect and document business requirements, and support relationships with business and contractor counterparts. Your insights and benchmarks will help improve financial and operational performance.

Responsibilities:

• Prepare purchase requisitions and solicitation requests (RFP, RFQ, RFI), lead bid/proposal reviews, and obtain necessary approvals for all contractual forms.
• Create accurate, complete, and strategic purchase requisitions and supporting documents before contract development by the Procurement team.
• Regularly interact with Contractors/Suppliers, Contract Managers, Procurement, and Accounts Payable to ensure accurate and timely invoice validation and payment.
• Plan and facilitate meetings, including preparing related materials and communications.
• Use effective interpersonal and communication skills to build constructive relationships with employees, customers, vendors, business units, and other stakeholders.
• Accurately process invoice workflows by validating rates, work performed, and deliverables according to contract documents.
• Work with Contractors/Suppliers to resolve invoice discrepancies and other invoice-related issues.
• Perform service entry sheet tasks and process MYID security requests for contractors.
• Close tracked cost commitments when invoices are paid and track and log POs issued with cost estimates and invoice payment status.
• Prepare contractor spend summaries using pivot tables.
• Perform other duties as assigned.

Knowledge and Abilities:

• Basic knowledge of fundamental concepts, practices, and procedures in a specialized field.
• Ability to prioritize, organize work, and make occasional exceptions.
• Ability to multi-task critical work assignments in a fast-paced environment professionally.
• Well-developed written and verbal communication skills for interaction with all levels of personnel.
• Ability to meet goals and objectives with minimal direct supervision.
• Effective interpersonal and customer service skills.
• Ability to make recommendations and independent decisions.
• Strong analytical and problem-solving abilities.
• Ability to interface with high levels of leadership.
• Demonstrated ability to forge strong relationships across levels and organizational lines of business.
• Proficient in Microsoft Office Suite, including word processing, spreadsheets, databases, presentation software, email, and scheduling.

Required Qualifications:

• High School Diploma or GED
• Attention to detail
• Data analysis
• Effective communication skills
• Proficiency in Excel
• Experience in procurement and contract management
• Cost tracking

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Technology, Accounting, Finance, or a related field.
• Knowledge of SAP or Oracle is preferred.
• Experience in Procurement, Accounts Payable, Contract Management, or Procure to Pay processes.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.