AP/AR Associate I - Duquesne Light Company
Pittsburgh, PA
About the Job
Reference #: 18962
TEN is an independent energy services company that provides energy projects to state, local, and federal government, K12, higher education, healthcare, and large commercial and industrial customers. We help our clients address deferred maintenance, invest in infrastructure, make their buildings more efficient and sustainable, incorporate renewable energy, decarbonize their enterprise, and make their operations more resilient.
TEN brings the latest technology, new engineering ideas, and creative financing and ownership solutions to deliver projects quickly and efficiently.
Part of the Duquesne Light Holdings, Inc. (DLH) family of companies, TEN has the capacity to deliver, finance, and guarantee all levels of projects and technology applications.
Position Summary:
We are seeking a detail-oriented and organized AP/AR Associate to join our accounting/finance team. The ideal candidate will assist with accounts payable & receivable processes, expense management, and general accounting duties. You will play a key role in supporting various finance functions, including project accounting, payroll, and customer billing. This position offers a great opportunity to grow within a dynamic team while gaining exposure to a variety of accounting responsibilities.
Location:Hybrid, Downtown Pittsburgh, PA
Responsibilities:
Time & Expense Management:
Update project codes in Sage and maintain accurate time entries for projects.
Manage project numbers in SAP Concur and ensure proper allocation.
Process corporate credit card (CC) and personal expenses through Concur.
Oversee employee expense reporting and manage Concur system administration.
Payroll Processing:
Assist in the processing of salary and hourly payroll cycles, ensuring accuracy and timeliness.
Import payroll into Sage during periodic cycles, including pay, benefits and taxes.
Maintain confidentiality of all personnel information and ensure compliance in accordance with federal, state, local and company regulations and guidelines.
Review payroll authorities and associated payroll documents for completeness and accuracy. Update employee information and determine payroll adjustment amounts where applicable.
Answer questions concerning calculations of pay and general information regarding payroll policies and procedures.
Semi-monthly Utilization reporting.
Accounts Payable (AP) & Vendor Management:
Process invoices from subcontractors in Procore and handle general non-project invoice processing.
Data entry of supplier and employee expense invoices ensuring accuracy, timeliness of payments and audit controls.
Prepare and execute weekly check runs for vendors.
Ensure proper documentation for vendors/subcontractors, i.e. lien waivers and W9s.
Banking & Liquidity Reporting:
Handle basic banking tasks and maintain related records.
Assist with cash forecasting and liquidity reporting to ensure effective cash management.
Customer Billing & Invoicing:
Assist project managers with preparing monthly customer invoices.
Distribute monthly customer invoices and ensure timely T&M billings.
Track outstanding customer invoices and produce weekly AR aging reports.
Process customer payments when received.
Compliance & Audits:
Support internal and external audits by providing requested documentation and information.
Adhere to and promote accounting policies and procedures.
Perform ad hoc detailed analysis of accounts, as directed, including investigating and determining reasons for variances - both to budget and prior year.
Other Tasks:
Assist in opening and the sorting of mail
Assist with special projects on an as needed basis, including external government surveys, and new system implementations.
Maintain training/professional dues spreadsheets.
Education/ Experience:
Bachelor's degree in a related discipline such as Accounting, Finance or Business Administration
In lieu of a bachelor's degree, a commensurate combination of education nd experience will be considered
Skills and Abilities Utilized in This Role Include:
Demonstrated knowledge of accounts payable processes and regulations.
Strong attention to detail with a focus on accuracy.
Familiarity with accounting software such as Sage, SAP Concur, and Procore is a plus.
Proficiency in Microsoft Office, especially Excel.
Strong organizational and time-management skills.
Ability to handle confidential information with integrity.
Strong communication skills and ability to work in a team environment
Scope:
Responsibilities are generally tactical and basic in nature; however, work may vary in type and complexity, requiring the incumbent to be flexible to adjust to the given situation. Primary focus is on daily deliverables and outputs, while at the same time developing a knowledge of the broader context in which the work is being performed.
Decision Impact:
Independent discretion or decision-making capability is mostly limited. There is normally a general framework of established boundaries to help employees perform their roles and make decisions. Situation that requires deviation from this general framework are typically not made alone. The employee may recommend a solution however the recommendations are frequently presented to their manager or more senior level professionals for review and approval prior to the decision being made.
Hybrid Work:
Position follows our hybrid work model, with a minimum of two days working in the office and the remaining days working remotely. Reporting location and frequency may be subject to change based on job role and department needs.
Data Governance:
Utilize data to make business decisions as appropriate for the position, support data stewardship activities and partner with IT on underlying data needs.
Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
EQUAL OPPORTUNITY EMPLOYER
Duquesne Light Holdings is committed to providing equal employment opportunity to all people in all aspects of the employment relationship, without discrimination because of race, age, sex, color, religion, national origin, disability, sexual orientation and gender identity or status as a Vietnam era or special disabled veteran or any other unlawful basis, as defined by applicable law, and fostering a workplace free of unlawful discrimination and retaliation. This policy affects decisions including, but not limited to, hiring, compensation, benefits, terms and conditions of employment, opportunities for promotion, transfer, layoffs, return from a layoff, training and development, and other privileges of employment. An integral part of Duquesne Light Holdings' commitment is to comply with all applicable federal, state and local laws concerning equal employment and affirmative action.
Duquesne Light Holdings is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at HR@duqlight.com and describe the specific accommod
TEN is an independent energy services company that provides energy projects to state, local, and federal government, K12, higher education, healthcare, and large commercial and industrial customers. We help our clients address deferred maintenance, invest in infrastructure, make their buildings more efficient and sustainable, incorporate renewable energy, decarbonize their enterprise, and make their operations more resilient.
TEN brings the latest technology, new engineering ideas, and creative financing and ownership solutions to deliver projects quickly and efficiently.
Part of the Duquesne Light Holdings, Inc. (DLH) family of companies, TEN has the capacity to deliver, finance, and guarantee all levels of projects and technology applications.
Position Summary:
We are seeking a detail-oriented and organized AP/AR Associate to join our accounting/finance team. The ideal candidate will assist with accounts payable & receivable processes, expense management, and general accounting duties. You will play a key role in supporting various finance functions, including project accounting, payroll, and customer billing. This position offers a great opportunity to grow within a dynamic team while gaining exposure to a variety of accounting responsibilities.
Location:Hybrid, Downtown Pittsburgh, PA
Responsibilities:
Time & Expense Management:
Update project codes in Sage and maintain accurate time entries for projects.
Manage project numbers in SAP Concur and ensure proper allocation.
Process corporate credit card (CC) and personal expenses through Concur.
Oversee employee expense reporting and manage Concur system administration.
Payroll Processing:
Assist in the processing of salary and hourly payroll cycles, ensuring accuracy and timeliness.
Import payroll into Sage during periodic cycles, including pay, benefits and taxes.
Maintain confidentiality of all personnel information and ensure compliance in accordance with federal, state, local and company regulations and guidelines.
Review payroll authorities and associated payroll documents for completeness and accuracy. Update employee information and determine payroll adjustment amounts where applicable.
Answer questions concerning calculations of pay and general information regarding payroll policies and procedures.
Semi-monthly Utilization reporting.
Accounts Payable (AP) & Vendor Management:
Process invoices from subcontractors in Procore and handle general non-project invoice processing.
Data entry of supplier and employee expense invoices ensuring accuracy, timeliness of payments and audit controls.
Prepare and execute weekly check runs for vendors.
Ensure proper documentation for vendors/subcontractors, i.e. lien waivers and W9s.
Banking & Liquidity Reporting:
Handle basic banking tasks and maintain related records.
Assist with cash forecasting and liquidity reporting to ensure effective cash management.
Customer Billing & Invoicing:
Assist project managers with preparing monthly customer invoices.
Distribute monthly customer invoices and ensure timely T&M billings.
Track outstanding customer invoices and produce weekly AR aging reports.
Process customer payments when received.
Compliance & Audits:
Support internal and external audits by providing requested documentation and information.
Adhere to and promote accounting policies and procedures.
Perform ad hoc detailed analysis of accounts, as directed, including investigating and determining reasons for variances - both to budget and prior year.
Other Tasks:
Assist in opening and the sorting of mail
Assist with special projects on an as needed basis, including external government surveys, and new system implementations.
Maintain training/professional dues spreadsheets.
Education/ Experience:
Bachelor's degree in a related discipline such as Accounting, Finance or Business Administration
In lieu of a bachelor's degree, a commensurate combination of education nd experience will be considered
Skills and Abilities Utilized in This Role Include:
Demonstrated knowledge of accounts payable processes and regulations.
Strong attention to detail with a focus on accuracy.
Familiarity with accounting software such as Sage, SAP Concur, and Procore is a plus.
Proficiency in Microsoft Office, especially Excel.
Strong organizational and time-management skills.
Ability to handle confidential information with integrity.
Strong communication skills and ability to work in a team environment
Scope:
Responsibilities are generally tactical and basic in nature; however, work may vary in type and complexity, requiring the incumbent to be flexible to adjust to the given situation. Primary focus is on daily deliverables and outputs, while at the same time developing a knowledge of the broader context in which the work is being performed.
Decision Impact:
Independent discretion or decision-making capability is mostly limited. There is normally a general framework of established boundaries to help employees perform their roles and make decisions. Situation that requires deviation from this general framework are typically not made alone. The employee may recommend a solution however the recommendations are frequently presented to their manager or more senior level professionals for review and approval prior to the decision being made.
Hybrid Work:
Position follows our hybrid work model, with a minimum of two days working in the office and the remaining days working remotely. Reporting location and frequency may be subject to change based on job role and department needs.
Data Governance:
Utilize data to make business decisions as appropriate for the position, support data stewardship activities and partner with IT on underlying data needs.
Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
EQUAL OPPORTUNITY EMPLOYER
Duquesne Light Holdings is committed to providing equal employment opportunity to all people in all aspects of the employment relationship, without discrimination because of race, age, sex, color, religion, national origin, disability, sexual orientation and gender identity or status as a Vietnam era or special disabled veteran or any other unlawful basis, as defined by applicable law, and fostering a workplace free of unlawful discrimination and retaliation. This policy affects decisions including, but not limited to, hiring, compensation, benefits, terms and conditions of employment, opportunities for promotion, transfer, layoffs, return from a layoff, training and development, and other privileges of employment. An integral part of Duquesne Light Holdings' commitment is to comply with all applicable federal, state and local laws concerning equal employment and affirmative action.
Duquesne Light Holdings is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at HR@duqlight.com and describe the specific accommod
Source : Duquesne Light Company
