AP/AR Specialist - Latitude Inc

Responsibilities

• Accounts Payable (AP):
• Process and review invoices, ensuring accuracy and appropriate approvals.
• Manage vendor accounts and respond to inquiries related to payments and discrepancies.
• Prepare and process electronic transfers, payments, and check runs.
• Reconcile accounts payable ledger to ensure all bills and payments are accounted for and correctly posted.
• Monitor payment terms and ensure timely payments to vendors to avoid late fees or penalties.
• Maintain accurate and organized vendor files and documentation for audits.
• Accounts Receivable (AR):
• Generate and send out customer invoices, ensuring accuracy and timely billing.
• Post customer payments, track outstanding balances, and manage collection efforts.
• Monitor accounts receivable aging reports and follow up on overdue accounts.
• Assist in resolving customer billing issues and discrepancies.
• Prepare and process refunds, credits, and adjustments when necessary.
• Reconcile AR accounts and ensure accurate reporting.
• Reconciliation & Reporting:
• Reconcile bank statements and ensure accurate financial records.
• Assist in month-end and year-end closing processes by preparing necessary reports and reconciliations.
• Generate financial reports, including aging reports, cash flow analysis, and payment summaries.
• Provide regular updates to management on AP/AR performance, cash flow, and outstanding balances.
• Compliance & Documentation:
• Ensure all AP/AR transactions comply with internal financial policies and procedures.
• Maintain documentation and records to support audit requirements.
• Stay up-to-date with changes in accounting regulations and ensure compliance with tax laws and reporting requirements.
• Collaboration & Support:
• Work closely with other finance team members to ensure accurate financial data and smooth processes.
• Assist with special projects and financial analysis as needed.
• Provide support during audits by preparing necessary documentation and responding to auditor requests.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• 2+ years of experience in accounts payable and accounts receivable roles.
• Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, or similar systems).
• Strong knowledge of MS Office, particularly Excel (e.g., pivot tables, VLOOKUPs).
• Excellent attention to detail, organizational skills, and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.

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