AP Clerk (Part-Time) - Ledgent Finance & Accounting

SUMMARY

A AP administrator is responsible for overseeing the preparation, review, and management of contracts between companies, vendors, and clients. Their primary role is to ensure that all parties involved in a contract understand and agree to its terms and conditions, and that these terms are in compliance with the legal and regulatory requirements.

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DUTIES:

• Assisting with accounts payable
• Coding and data entry
• Drafting and reviewing contracts
• Negotiating terms and conditions of contracts with vendors, clients, and other parties involved in the contract.
• Ensuring that all parties to a contract comply with the terms and conditions set forth in the contract.
• Maintaining accurate records of all contracts, including correspondence, amendments, and changes.
• Identifying potential risks and issues associated with contract terms and conditions and developing strategies to mitigate them.
• Providing guidance and advice to management and other stakeholders on contractual matters.
• Ensuring that all contracts are executed in a timely manner and in compliance with company policies and procedures.
• Developing and maintaining relationships with vendors, clients, and other stakeholders to ensure successful implementation and execution of contracts.
• Collaborating with other departments and stakeholders within the organization to ensure that contractual obligations are met.
• Keeping up to date with changes in relevant laws and regulations that may impact contractual relationships.
• Tracking deadlines and payments.
• Track correspondence and authorizations.
• Maintain organized, detailed files.
• Work with people across various levels of an organization to create and maintain a strategy for contract management.
• Follow up on payment terms.
• Negotiate any conditions, pricing, or terms and ensure that all changes are executed.
• Maintain communication with members of the management team for all contract status changes.
• Function as a liaison between external and internal parties during the process of developing and negotiating contracts.

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QUALIFICATIONS:

• 0-2 years of accounting experience
• Associates or Bachelors Degree preffered
• Excellent communication and negotiation skills.
• Attention to detail.
• Strong understanding of legal and regulatory requirements related to contracts.
• Ability to work independently and as part of a team.
• Able to manage multiple priorities.
• Proficient in using contract management software and other related tools.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.