AP Specialist - Latitude Inc
Baltimore, MD 21244
About the Job
We are seeking a detail-oriented and organized Accounts Payable (AP) Specialist to handle the day-to-day management of the company's financial obligations. The AP Specialist will be responsible for processing invoices, ensuring accurate data entry, and managing payments in a timely and efficient manner. This role requires strong attention to detail, a solid understanding of accounting principles, and proficiency with accounting software.
Responsibilities
- Invoice Processing:
- Review, verify, and process invoices for goods and services received, ensuring they match purchase orders and receipts.
- Code and enter invoices into the accounting system accurately and in a timely manner.
- Resolve discrepancies between purchase orders, invoices, and receipts by coordinating with vendors and internal departments.
- Payments and Reconciliation:
- Prepare and process electronic payments (EFT, ACH, wire transfers) and manual check payments to vendors.
- Reconcile vendor statements and resolve any payment discrepancies or disputes.
- Manage the accounts payable aging report, ensuring timely payments to vendors while maintaining good vendor relationships.
- Expense Reports and Credit Card Management:
- Process employee expense reports, ensuring compliance with company policies and proper documentation of expenses.
- Reconcile corporate credit card statements and ensure all charges are supported by proper receipts and approvals.
- Reporting and Month-End Closing:
- Assist in month-end closing activities by preparing accruals, reconciling AP sub-ledger to the general ledger, and generating AP reports.
- Support the finance team in producing financial reports and ensuring that AP data is accurate and up to date.
- Vendor Management:
- Maintain and update vendor records, including contact information, payment terms, and tax identification numbers.
- Respond to vendor inquiries regarding payments, account balances, and discrepancies in a professional and timely manner.
- Assist with new vendor setup, ensuring compliance with W-9 and 1099 requirements.
- Compliance and Internal Controls:
- Ensure adherence to company policies and procedures related to accounts payable.
- Maintain organized and up-to-date AP records for audits and ensure compliance with applicable tax and accounting regulations.
Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
- 2+ years of experience in accounts payable or a similar finance-related role.
- Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
- Strong understanding of accounting principles and AP best practices.
- Excellent organizational skills and attention to detail.
PI251331247
Source : Latitude Inc