AP Specialist - Team Outsider

Team Outsider Overview

At Team Outsider, we spend our time delivering extraordinary hospitality to our guests at our rapidly growing portfolio of campgrounds and car care centers nationwide.  We are on a mission to be the most hospitable team in the world, and to achieve our mission, we need your help!

Position Overview

The AP Specialist will report to the Director of Numbers (Controller) and will work closely with the Home Office Team. The AP Specialist will be responsible for supporting basic Numbers and administrative processes at Team Outsider, and its owned and managed campgrounds and car care centers. Team Outsider is a fast-growing hospitality and real estate company that will offer the right candidate immense responsibility and opportunity for advancement.

Duties & Responsibilities

• Invoice Processing: Receive, review, and verify invoices for accuracy and compliance with purchase orders and contracts.
• Account Reconciliation: Reconcile vendor statements and resolve discrepancies promptly
• Data Entry: Enter accounts payable data into the accounting software, maintaining accurate and up-to-date records. Import data daily from our shop management and property management systems in Quickbooks online
• Transaction Classification: Assign appropriate codes to bank transactions, categorizing them according to the type of expense (e.g., utilities, office supplies, travel). Use a standardized chart of accounts to ensure consistency and accuracy in financial reporting.
• Clearing Items: Investigate and resolve any discrepancies, such as outstanding checks, deposits in transit, or unrecorded transactions.
• Record Keeping: Maintain accurate and up-to-date accounts payable records and documentation. File invoices, payment records, and other relevant documents systematically.
• Communication: Communicate with vendors and internal departments to resolve issues related to invoices and payments. Update vendor information and maintain vendor files.
• Reporting: Assist in the preparation of accounts payable reports for management, highlighting key metrics and trends.
• Compliance: Ensure adherence to company policies, procedures, and regulatory requirements in all transactions.
• Collaboration: Work closely with other departments, such as operations and finance, to ensure accurate record-keeping and smooth operations. Assist in cross-departmental projects that involve accounts payable processes.
• Audit Support: Assist with audits by providing necessary documentation and information as required.
• Process Improvement: Identify opportunities for improving accounts payable processes and efficiencies. Participate in implementing new tools or technologies to streamline operations.

Experience & Requirements

• Commitment: Passion for, and understanding of, Team Outsider’s mission and values
• Experience: Minimum of 1 year of experience in accounts payable or related financial role.
• Education: Bachelor’s degree in accounting, finance, or a related field preferred; relevant experience may substitute for education.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, BILL.com) and Microsoft Excel; familiarity with electronic payment systems is a plus.
• Organizational Skills: Ability to deliver quality work on tight deadlines, with strong organization and priority-setting skills. Exceptional ability to prioritize (not multitask) to meet deadlines.
• Communication Skills: Excellent verbal and written communication skills; ability to collaborate effectively with team members and vendors.
• Attention to Detail: Strong analytical skills with high attention to detail and accuracy. High degree of technology literacy.

Team Outsider Mission

We are on a mission to be the most hospitable team in the world.

Team Outsider Vision

Our vision is to prove to the world that by delivering extraordinary hospitality to their team members and guests, businesses can outperform their competition.

Team Outsider Values

We put our team first: We believe that the most important hospitality we extend is to our team members.  The way we treat one another sets the tone for how we treat everyone.

We make them say “WOW!”: We are passionate and determined to "WOW!" our team members, our guests, our community, and our partners at every interaction.

We express gratitude: We appreciate that our team members and guests have many options for where to spend their time.  We are committed to proving to them that they've made the right decision.

We get better every day: We are always growing, learning, and ready to drive change.  When we stumble, we admit fault and get back on our feet.  We are in the constant pursuit of excellence in everything we undertake.

We are steadfastly resourceful: We do more with less and will do whatever it takes to overcome a challenge.

We give back: We strive to leave the biggest positive impact on the communities where we operate.  Their success is our success, and we want to see them win.