AP Specialist - Marquee Staffing

Accounts Payable Specialist
Location: Gardena, CA
Pay: Up to $30/hr,
1-2 month contract

Position Summary
The Accounts Payable (AP) Specialist is responsible for ensuring timely, accurate processing of the company’s accounts payable functions, including invoice and payment processing, vendor management, and month-end reconciliation. This role requires strong attention to detail, effective communication skills, and proficiency in accounting software to support financial accuracy and maintain positive vendor relationships.

Key Responsibilities

• 
  Invoice Processing:
  
  • Review and validate vendor invoices for accuracy, completeness, and proper authorization.
  • Code invoices with appropriate account codes to ensure correct expense allocation.
• 
  Payment Processing:
  
  • Prepare and process payments to vendors (checks, EFTs, and wire transfers).
  • Verify payment amounts, account numbers, and other payment details for accuracy.
• 
  Vendor Management:
  
  • Maintain current, accurate vendor records, including contact information, payment terms, and tax ID numbers.
  • Address vendor inquiries and resolve payment discrepancies or issues.
• 
  Expense Reconciliation:
  
  • Reconcile vendor statements with AP records to ensure all invoices are properly recorded.
  • Investigate and resolve any discrepancies or unpaid invoices.
• 
  Expense Reporting:
  
  • Review and process employee expense reports, ensuring policy compliance and documentation verification.
  • Reconcile expense reports with corporate credit card statements.
• 
  Month-end Closing:
  
  • Support month-end activities, including accounts payable reconciliations, preparing accruals, and generating AP-related financial reports.
• 
  Compliance and Internal Controls:
  
  • Adhere to company policies, procedures, and financial regulations.
  • Maintain internal control standards and assist in audit preparations.
• 
  Systems and Technology:
  
  • Use accounting software effectively for AP transactions and tracking.
  • Identify and implement process improvements and system automation where applicable.
• 
  Relationship Building:
  
  • Develop and maintain positive vendor relationships, promptly addressing payment or billing issues.
  • Collaborate with procurement and finance teams to resolve vendor-related matters.
• 
  Documentation and Recordkeeping:
  
  • Ensure all AP files, including invoices, payment records, and vendor contracts, are accurate, organized, and meet retention policies.

Education & Experience Requirements

• Eligible for any required U.S. export control authorizations.
• High school diploma or equivalent.
• Proven experience as an AP Specialist or similar role.
• Strong understanding of accounts payable processes, procedures, and best practices.
• Proficiency in accounting software and Microsoft Excel.
• Knowledge of tax regulations and 1099 reporting is a plus.