AP Specialist - Keystone Cooperative

Job Description

Position Overview: The purpose of this position is to perform all aspects of the Accounts Payables-matching purchase orders to invoices and entering the invoices into the applicable software according to policies, inventory payable processing, procedures, and deadlines. Identifying errors or discrepancies and timely resolving them before processing. Professionally and promptly addressing incoming inquiries (email and phone) from employees and supplier representatives, regarding a wide variety of Accounts Payable issues

Duties and Responsibilities:

Include but are not limited to:

• Understand and use company accounting software (SSI) appropriately.
  
• Maintain accounting department files and records.
  
• Issue electronic payments promptly and accurately.
  
• Ensure the timely and accurate processing of invoices and credits to maximize available discounts and minimize additional service charges.
  
• Verify and correct vendor data, payments, invoices, credits, and discount terms.
  
• Responsible for inventory payable processing.
  
• Prepare, record, and verify all invoices for proper payment, including matching invoices to proper receivers, ensuring proper coding and accurate data entry.
  
• Research problem invoices: interface with vendors and other appropriate staff to reconcile and maintain the accuracy of company inventories.
  
• Communicate in a professional manner with staff and vendors regarding missing documentation, approvals, pricing, or any other discrepancies.
  
• Respond to inquiries and contact other departments or vendors to resolve a variety of problems.
  
• Ensure invoices coming due are communicated with the appropriate personnel for approval of product, per company policy.
  
• Run monthly reports as required to reconcile accounts and assist in reconciliations of vendor prepayments and statements.
  
• Enter new vendors into the system and update information in the master files, as needed.
  
• Perform various clerical and routine accounting tasks in support of an operating unit.
  
• Performs other duties as assigned.
  

Skills and Qualifications:

• Demonstrated ability to calculate figures and amounts accurately.
  
• Excellent written and verbal communication skills, and the ability to understand instruction.
  
• Versatility, flexibility, and a willingness to work within constantly changing priorities, with enthusiasm.
  
• Ability to accurately complete a high volume of work within specified time frames.
  
• Must be punctual and have regular attendance.
  
• Strong knowledge of accounting principles, standards, and accounts payable process workflow.
  
• Strict attention to detail, developed problem solving skills, logical & critical thinking skills, high personal accountability.
  
• Self-motivated with great time-management skills.
  
• Ability to work collaboratively, when necessary, in a team environment.
  
• Demonstrated proficiency in Microsoft office.(Word/Excel/PowerPoint/Outlook) and ability to learn company specific software.
  
• Ability and willingness to participate in required training that may include education on policies and procedures and additional training as it relates to the requirements of the position.
  
• Must be willing to occasionally work extended hours.
  

Education and Experience:

• Associates degree in accounting, or the equivalent thereof, and/or prior work experience