AP Vendor Management Coordinator - Natural Grocers

The Job in a Nutshell:

The Accounts Payable (AP) Vendor Management Coordinator oversees the vendor management process within the accounts payable function. This role involves maintaining the vendor master data, ensuring the accuracy of data inputs, performing audits of the master data file, and facilitating smooth and timely updates when necessary. The AP Vendor Management Coordinator will work closely with internal teams and external vendors to resolve vendor master data issues, enforce compliance with company policies, and contribute to the efficiency of the AP process. This position is fully on-site and requires 100% of the time be spent working from the SSC Lakewood office.

Applications are accepted by the date below, which may be updated if the hiring timeline is extended.

10/07/2024

Main Ingredients:

1. Vendor Data Management:
2. Maintain and update vendor master data, including contact information, payment terms, tax identification numbers, and banking details.
3. Perform regular audits of vendor data to ensure accuracy, completeness, and compliance with internal controls and regulatory requirements.
4. Collaborate with vendors to obtain necessary documentation for vendor setup and updates.
5. Data Integrity and Compliance:
6. Ensure that all vendor data complies with company policies, industry standards, and relevant regulations, including tax and legal requirements.
7. Monitor and enforce adherence to vendor onboarding procedures, including verification of vendor credentials and documentation.
8. Identify and address potential risks related to vendor data, such as duplicate records or outdated information.
9. Vendor Onboarding and Setup:
10. Coordinate the vendor onboarding process, including the collection and validation of required documentation.
11. Review and approve new vendor setups and changes to existing vendor records in the accounts payable system.
12. Work closely with internal teams, such as procurement and legal, to ensure proper vendor classification and setup.
13. Issue Resolution:
14. Investigate and resolve issues related to vendor data discrepancies, such as incorrect payment details or conflicting information.
15. Serve as the point of contact for internal stakeholders and vendors regarding questions or issues with vendor data.
16. Proactively communicate with vendors and internal teams to resolve data-related issues promptly.
17. Reporting and Documentation:
18. Generate and analyze reports on vendor data, including data accuracy, compliance status, and audit results.
19. Maintain accurate documentation of vendor data management processes and procedures.
20. Support audits and reviews by providing necessary documentation and explanations related to vendor data.
21. Support the AP Department:
    1. Provide backup Front Desk coverage as needed.
    2. Assist with other AP functions and projects as needed.

Recipe for Success:

1. Experience in a customer-facing or customer service role within a high-volume retail environment.
2. Strong understanding of vendor master data management principles and best practices.
3. Excellent attention to detail with a focus on data accuracy and integrity.
4. Strong organizational skills and the ability to manage multiple tasks and priorities.
5. Effective communication skills, with the ability to collaborate with internal teams and external vendors.
6. Proficiency in Microsoft Office Suite (Excel), accounting software, and ERP systems; experience with SAP is preferred.
7. Knowledge of regulatory requirements related to vendor data management and accounts payable.

This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to them by their Manager and/or other Store Support Center manager that might not be listed in this job description.

Here’s an overview of the benefits we offer our good4u Crew to help ensure the health and wellbeing of you and your family, now and well into the future:

All Crew Members

• Birthday Bonus Pay 
• Vitamin Bucks (up to $2,080 earned as store credit annually) 
• Holiday Pay for 5 Holidays – Stores Closed
• Paid Time Off (sick days and vacation) that Increases with Tenure 
• Paid Nutrition Education 
• good4u Crew Member Discount  
• {N}power Program (customer appreciation and rewards program) 
• Regular, Scheduled Pay Increases  
• Advancement Opportunities and Career Development 
• Health and Wellness Program  
• Employee Assistance Program (EAP)   
• Employee Referral Program

Full-Time Crew Members (30+ hours/week)

• Medical, Dental and Vision Insurance 
• Paid Parental Leave  
• Paid Medical Leave (through company paid short-term disability insurance) 
• Company Paid Short-Term Disability Insurance  
• Company Paid Life Insurance 
• Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance   
• Retirement Savings Plan (401k) with discretionary Company Match  
• Healthcare and Dependent Care Flexible Spending Account (FSA)  
• Health Savings Account (HSA) with Company Match 

Diversity Statement

At the heart of Natural Grocers' commitment to our community and crew is this belief: All people should be empowered to experience health and wellbeing! We cannot be true to this conviction without honoring diversity and cultivating inclusion throughout every aspect of our organization.

At Natural Grocers, we honor our differences, embrace diversity, and cultivate inclusion because both individual and societal health are rooted in these principles. Our Crew is diverse not only in gender, race, ethnicity, sexual orientation, religion, abilities, and age but also in cultural backgrounds, thoughts, and ideas. Celebrating our diversity refreshes, expands, and shapes our perspective, energizing our mission of equitable access to health and wellness for all. We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We’re committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive.

Physical Capabilities and Environmental Demands:

N = Never

O = Occasional; 1-33% of time

F = Frequent; 34-66% of time

C = Constant; 67-100% of time

Physical Requirements:

• Must have the ability to constantly lift or carry up to 10 lbs., frequently lift or carry 11-20 lbs., and occasionally lift or carry 21-50 lbs. Must also have the ability to occasionally lift or carry 51-100 lbs. with a team lift.
• Must have the ability to frequently push or pull up to 15 lbs. and occasionally push or pull 16-100 lbs.
• Must be able to occasionally use the computer for data entry and use of mouse.
• Must be able to constantly walk, stand, use fine motor manipulations, grip, bend, twist, turn, and reach outward for the duration of the work shift.
• Must be able to frequently to reach above chest.
• Must be able to occasionally sit, squat, kneel, and climb as needed.

Environmental Requirements:

• Must be able to frequently work with sharp tools and equipment, dust, fumes, and congested worksite.
• Must be able to occasionally work with noise, cold, heat, wet, humid, outside, heights, and contact stress.