APG - Purchasing and Invoicing Specialist - Abacus Service Corporation
Maricopa, AZ 85239
About the Job
Description:
Qualifications (Skills & Experiences & Education)
Years of Relevant Experience: Minimum years of relevant experience needed to perform the job
2+ years relevant work experience in business or related field preferably within a financial sector
Education
Required
" 2-year college degree in a business discipline or experience acquired through additional schooling or related on-the-job training in an administrative office and accounting procedures.
Desired
" Bachelor's degree in Finance, Business Administration or related field or equivalent work-experience, or combination or work-experience and education
Skills: General skills needed to perform the job
" Analytical and conceptual thinking using logic and reason, creative and strategic
" Communication skills interpersonal/presentation/written for all levels of management and support staff
" Computer savvy proficient in all areas of MS Office
" Integration joining people, processes or systems
" Negotiation and problem solving skills
" Initiative self-starter and ability to work independently
" Detail Orientation demonstrated record of precision and integrity
" Excellent teamwork ability
" Highly organized and dependable
Specialized Skills: Knowledge or certifications unique to this role
Required
" Candidates must possess a basic knowledge of Business principles and functions
" Must be detailed oriented with excellent analytical and organizational skills.
" Advanced level of computer skills including working knowledge of Windows based software including Excel, Word, and Access in a network environment.
Desired
" Automotive Industry administrative experience
" Basic understanding of German
Work Flexibility: Physical requirements, travel requirements, work schedule, etc.
" Work schedule based on business requirements (minimum forty hours per week) including occasional Saturday and overtime, core work hours 7:30AM 4PM.
" May require occasional travel
" Occasionally walk, stand, or stoop and be able to lift, carry, push, or pull up to 25 pounds.
" Commonly sit at a desk or table.
" Ability to pass a drug screen required
Role Summary: Brief summary which describes nature and level of work
The Purchasing and Invoicing Specialist reports to the Business Operations Specialist in coordination with the US Testing Finance Controller. They are responsible for all aspects of purchasing and accounts payable processing for the Arizona Proving Grounds.
Role Responsibilities: List essential functions in order of importance; include percentage of time spent performing each function (total should equal 100%)
Purchasing Responsibilities (60%)
" Facilitate the VWGoA purchasing process in coordination with appropriate APG Department.
" Verify and ensure all purchasing documentation conforms to all VWGoA Purchasing requirements
" Place orders for goods or services as directed and in accordance with VW policies and procedures
" Follow up with work groups to ensure proper purchasing policies are followed based on established corporate guidelines.
" Facilitate replacement stock of office supplies by personnel and prepare orders for as necessary
" Be the purchasing specialist for other employees at APG.
" Communicate status updates to appropriate APG departments
" Monitors procurement status (KSRM Shopping Cart) by tracking progress and follows through until a Purchase Order is issued and the order is fulfilled.
" Tracks and reviews all purchasing ordering functions.
" Track, communicate and work with requestor to renew leases to ensure they remain up to date.
" Compiles Statement of Requirements, Scopes of Work, and Specifications for Bidders from appropriate departments.
" Process all Capital Purchase Orders and required documentation.
" Initiate and track progress of new vendors set-up.
" Compile and update Supplier and Bidder List.
" Acts as the point of contact for all vendor and customer contracts and submits accordingly into the contract management system platform.
Accounts Payable Responsibilities (40%)
" Administers all incoming invoices, obtains management approval, and processes for payment via purchase order or payment request process; ensures payments are executed to targeted pay schedules
" Sort and enter invoices and material usage information into appropriate tracking system
" Work with vendors to resolve any issues or concerns on invoices.
" Perform routine filing of financial invoices and documents
" Assist in maintaining employee service, facility safety / OSHA records, and Hazardous Materials documentation (in conjunction with Security Department)
Qualifications (Skills & Experiences & Education)
Years of Relevant Experience: Minimum years of relevant experience needed to perform the job
2+ years relevant work experience in business or related field preferably within a financial sector
Education
Required
" 2-year college degree in a business discipline or experience acquired through additional schooling or related on-the-job training in an administrative office and accounting procedures.
Desired
" Bachelor's degree in Finance, Business Administration or related field or equivalent work-experience, or combination or work-experience and education
Skills: General skills needed to perform the job
" Analytical and conceptual thinking using logic and reason, creative and strategic
" Communication skills interpersonal/presentation/written for all levels of management and support staff
" Computer savvy proficient in all areas of MS Office
" Integration joining people, processes or systems
" Negotiation and problem solving skills
" Initiative self-starter and ability to work independently
" Detail Orientation demonstrated record of precision and integrity
" Excellent teamwork ability
" Highly organized and dependable
Specialized Skills: Knowledge or certifications unique to this role
Required
" Candidates must possess a basic knowledge of Business principles and functions
" Must be detailed oriented with excellent analytical and organizational skills.
" Advanced level of computer skills including working knowledge of Windows based software including Excel, Word, and Access in a network environment.
Desired
" Automotive Industry administrative experience
" Basic understanding of German
Work Flexibility: Physical requirements, travel requirements, work schedule, etc.
" Work schedule based on business requirements (minimum forty hours per week) including occasional Saturday and overtime, core work hours 7:30AM 4PM.
" May require occasional travel
" Occasionally walk, stand, or stoop and be able to lift, carry, push, or pull up to 25 pounds.
" Commonly sit at a desk or table.
" Ability to pass a drug screen required
Role Summary: Brief summary which describes nature and level of work
The Purchasing and Invoicing Specialist reports to the Business Operations Specialist in coordination with the US Testing Finance Controller. They are responsible for all aspects of purchasing and accounts payable processing for the Arizona Proving Grounds.
Role Responsibilities: List essential functions in order of importance; include percentage of time spent performing each function (total should equal 100%)
Purchasing Responsibilities (60%)
" Facilitate the VWGoA purchasing process in coordination with appropriate APG Department.
" Verify and ensure all purchasing documentation conforms to all VWGoA Purchasing requirements
" Place orders for goods or services as directed and in accordance with VW policies and procedures
" Follow up with work groups to ensure proper purchasing policies are followed based on established corporate guidelines.
" Facilitate replacement stock of office supplies by personnel and prepare orders for as necessary
" Be the purchasing specialist for other employees at APG.
" Communicate status updates to appropriate APG departments
" Monitors procurement status (KSRM Shopping Cart) by tracking progress and follows through until a Purchase Order is issued and the order is fulfilled.
" Tracks and reviews all purchasing ordering functions.
" Track, communicate and work with requestor to renew leases to ensure they remain up to date.
" Compiles Statement of Requirements, Scopes of Work, and Specifications for Bidders from appropriate departments.
" Process all Capital Purchase Orders and required documentation.
" Initiate and track progress of new vendors set-up.
" Compile and update Supplier and Bidder List.
" Acts as the point of contact for all vendor and customer contracts and submits accordingly into the contract management system platform.
Accounts Payable Responsibilities (40%)
" Administers all incoming invoices, obtains management approval, and processes for payment via purchase order or payment request process; ensures payments are executed to targeted pay schedules
" Sort and enter invoices and material usage information into appropriate tracking system
" Work with vendors to resolve any issues or concerns on invoices.
" Perform routine filing of financial invoices and documents
" Assist in maintaining employee service, facility safety / OSHA records, and Hazardous Materials documentation (in conjunction with Security Department)
| Must Have | |||
|---|---|---|---|
| VWGACompany Default Category | |||
| Background Verification | Yes | ||
| Drug Screen | Yes | ||
|
HYBRID |
| Hours per Day | 8 |
|---|---|
| Hours per Week | 40 |
| Total Hours | 2,464.00 |
|
Fixed Weekly Worker- Max 40 Hours Per Week - Not Eligible for Overtime |
|---|
Source : Abacus Service Corporation
