AR/AP Specialist - Verve Coffee

At Verve Coffee Roasters, we believe the coffee experience is our responsibility from seed to cup. Coffee is our craft, our ritual, our passion. It drives us and inspires us. With this simple truth and responsibility we are bridging the gap from farmlevel to streetlevel. We're looking for positive and energetic folks with amazing service skills and a strong desire to learn about coffee. Join the team and live with Verve!

Position Summary

The AR/AP specialist will work on initiatives that drive positive business impact to produce and deliver meaningful, accurate, actionable, and timely analysis for the C-suite and all levels of operational leadership throughout Verve. 

We are looking to hire a versatile and highly organized AR/AP Specialist who will be responsible for managing designated accounts receivable and accounts payable functions to ensure segregation of duties, reduce bad debts and assist with cash-to-cash cycles. This role involves various detailed tasks related to invoicing, credit & collections, payments, and managing customer and vendor relations effectively on a day-to-day basis

Key Responsibilities 

Account Receivables

• Prepare and send invoices to customers in a timely manner.
• Follow up on outstanding invoices to ensure timely receipts of payment.
• Research and resolve customer billing inquiries and disputes.
• Maintain accurate customer account records and aging reports.
• Assist in the collection process, including making calls, sending reminders, and escalating overdue accounts.
• Monitor chargebacks and other short payments for customer dilution within the Vividly chargeback system

Accounts Payable

• Review and process vendor invoices for payment.
• Verify invoice accuracy and completeness.
• Match invoices to purchase orders and receiving reports.
• Enter vendor invoices into the QuickBooks accounting system.
• Assist in the preparation of weekly and monthly vendor ACH/Check payments.
• Maintain accurate vendor account records and aging reports.
• Research and resolve vendor payment inquiries and disputes.

Month-End close and Reconciliations:

• Assist with month-end, quarterly and year-end closing procedures for the GL.
• Prepare AR/AP reconciliations to customer/vendor statements and resolve disputes 
• Maintain accurate invoice records and contract documentation for audit purposes.
• Ensure compliance with relevant accounting standards and regulations.
• Post adjusting Journal Entries as Required for Month-end close
• Assist with 13 weeks rolling cashflow forecasts

Requirements

Qualifications and Requirements

• 3-5 years of experience in accounts receivable or accounts payable
• Strong Excel skills and understanding of accounting principles and practices
• Proficiency in Microsoft excel and QuickBooks accounting software 
• Excellent organizational and time management skills
• Attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Proven ability to understand and execute on an organization’s goals and objectives
• Able to multi-task and deal with ambiguity in a fast-paced environment
• Ability to communicate effectively with others, written and verbally
• Excellent interpersonal and communication skills - both oral and written

Benefits

• Available to all employees
• Competitive salary
• Employee Assistance Program (EAP) - Physical and mental health, financial and legal coaching available at no cost to the employee 
• Free coffee with every paycheck and 30% employee discount on all merchandise, whole bean, beverages, and food items
• Continuing coffee education classes
• Mentorship and positive work environment
• Paid sick time
• After 60 days of employment
• Healthcare Benefits (for full-time employees working over 30 hours per week) including medical, dental, vision and 401k
• Holiday Pay after 90 days of employment. 
• Eight observed holidays per year

Compensation will be commensurate with experience and location.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Job responsibilities can change according to the operational needs of the business. The order in which duties and responsibilities are listed is not significant. 

Verve Coffee Roasters is committed to creating an accessible, supportive environment that recognizes and celebrates diversity as an integral component of building a trusted brand and a successful team.  Candidates who can contribute to this mission are encouraged to apply and to identify their strengths in this area.  Verve  is an equal-opportunity employer. All aspects of employment including the decision to hire, promote, and discharge will be based on competence, performance, and business needs. Verve does not discriminate based on race, color, religion, marital status, age, national origin, ancestry, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability or any other applicable legally protected characteristics.