AR Specialist - POIC & RAHS
Portland, OR 97216
About the Job
Job Summary:
This position is responsible for recording and maintaining accounts payable and accounts receivable records, while performing continual customer service by performing the following duties.
This position is responsible for recording and maintaining accounts payable and accounts receivable records, while performing continual customer service by performing the following duties.
Essential Duties:
- Facilitates internal reimbursements and purchase orders for staff.
- Processes all accounts payable data and enters into accounting system.
- Prepares and sends all accounts payable and accounts receivable reports.
- Prepares invoices for grant-funded programs for approval by Program Manager.
Job Duties:
- Prepares and processes check runs.
- Prepares 1099’s at year-end for all vendors.
- Maintains and runs accounts payable aging reports.
- Maintains vendor/customer records and contracts both electronically an on paper, including tax forms (W-9s).
- Prepares and maintains spreadsheets pertaining to purchases.
- Creates and organizes filing system and maintains all accounts payable and accounts receivable files.
- Performs data entry as it relates to the accounting department.
- Prepares analysis of accounts, as required.
- Assists in monthly closings.
- Maintains receivables check log.
- Prepares invoices for all vendors including the county, schools, school lunches, and other non-profit partners as needed.
- Assists with year-end close and audit preparation.
- Obtains and mails invoice copies for customers, as requested.
- Files check stubs and bank receipts.
- Researches and processes customer claims of invoice payment.
- Answers accounts receivable phone inquiries and follows up.
- Assists with related special projects, as required.
- Maintains punctual, regular and predictable attendance.
- Works collaboratively in a team environment with a spirit of cooperation.
- Respectfully takes direction from manager.
- Other duties as assigned.
Office Duties:
- Tracks, purchases, and stocks office supplies.
- Collects and drops off daily mail and checks across multiple sites.
- Answers general Fiscal office inquiries and directs to appropriate staff.
Education & Experience:
- Associate degree (A.A.) or equivalent from two-year college or technical school with four or more years of related experience and/or training, or equivalent combination of education and experience.
- Bachelor’s degree in accounting, business or finance, with two years’ related experience, preferred.
- Proficient knowledge of QuickBooks and Microsoft Excel.
- Moderate to strong understanding of Generally Accepted Accounting Principles, preferred.
- Experience with working in a non-profit accounting department, preferred.
Certifications, Licenses and/or Registrations:
General Accepted Accounting Principles (GAAP) certification, preferred.
General Accepted Accounting Principles (GAAP) certification, preferred.
Education & Experience:
High School Diploma or equivalent with one to two years of related experience and/or training, or equivalent combination of education and experience.
Application Instructions:
High School Diploma or equivalent with one to two years of related experience and/or training, or equivalent combination of education and experience.
Application Instructions:
To be considered for this opportunity, please submit:
- Personal Statement that includes:
- Why you are interested in working for POIC
- How your skills and experience relate to this position
- What you can contribute to our organization and the youth we serve
- Resume
Please send your Personal Statement and Resume to jobs@portlandoic.org with the job title in the subject line.
Applicants who do not submit a Personal Statement that includes the requested information may be disqualified from consideration for the position.
Source : POIC & RAHS
