Architectural Project Administrator - HOK

HOK is currently seeking an Architectural Project Administrator to join our team in the Kansas City office. As a Project Administrator, you will provide administrative support to the Design Principal, Project Manager and Project Team on a large Sports project.

• Assists with tracking project progress, project documentation and other administrative tasks.
• Acts as aproject liaison to external consultants and clients when project team members are unavailable or out of office.
• Supports theConstruction Administration team in managing the project construction filing system. Acts as a steward of project protocols including file location, document format, standard guidelines and sharing best practices from other projects.
• Serves as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team.
• Schedules, plans and coordinates project meetings as directed including attending meetings to record attendance and prepare minutes for distribution.
• Sends completed responses or revised drawings to contractor and/or client.
• Assists team with project tasks in various phases:
  • Design/Document Phase: receive and coordinate consultant specs and other deliverables.
  • CA Phase: RFI and Submittal Processing
  • Project Closeout
• Drafts letters, prepares documents and proofreads client, vendor, or consultant documents.
• Oversees and coordinates client, vendor, or consultant marketing or event opportunities.
• Acts as a resource for the onboarding of new team members to the project team.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.

• Proficiency in MS Office, including Word, Excel and Outlook.
• Proficiency in Trimble Connect and Smartsheet preferred.
• Detail-oriented and able to handle confidential information at the highest level.
• Knowledge of construction administration process and CSI divisions preferred.
• Excellent communicate skills including verbal and written and interpersonal skills.
• Ability to work in a team environment.
• Ability to effectively meet deadlines.

• Bachelor’s degree in business, construction administration, related field or equivalent preferred.
• Five years administrative or related experience preferred.

Other:

• Some travel may be required.
• Some overtime may be required.

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage; 401(K) savings plans; disability, life and accident insurance; paid time off (PTO); and parental leave. In addition, HOK employees enjoy a flexible work schedule with the option to work remotely on Mondays and Fridays.

HOK is a drug-free workplace. HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.

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