ASSIGNMENT CLERK - Clermont County Common Pleas Court

Job Title: Assignment Clerk
Department: Assignment Commission
Common Pleas Court
Hours: 35 hours per week
Pay: Based on experience
POSITION PURPOSE: The primary purpose of this job is to accurately assign hearing/trial dates to Judges' dockets, issue notices to the applicable parties of cases and update computer accordingly on an ongoing basis.
ESSENTIAL FUNCTIONS: The duties listed below are in no way a limitation to the possible job duties the Assignment Clerk will be required to perform. The Judges of the Common Pleas Court and/or the Court Administrator may assign tasks which are not listed in the job duties section to employees under their direct or indirect supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Maintain Judges' dockets/calendars through consultation with Judges' staff on an ongoing basis
2. Assign hearing/trial dates
3. Issue notices of hearings/trials to appropriate attorneys and parties
4. Provide Judges, staff, parties and attorneys with full and accurate scheduling information
5. Manage the Court's docket through the case management computer program
6. Update staff as to changes in schedules/dockets/calendars
7. Maintain confidentiality of Judges' personal schedules
8. Perform Bailiff duties for the Magistrate's courtroom 2 days a week
9. Perform Bailiff duties as a backup for Judges' courtroom when needed
10. Cross-train and provide backup assistance to the Jury Commissioner and Magistrate's Office
11. Schedule Judgment Debtor exams from the Magistrate's Calendar
12. Schedule Replevin Hearings, Civil Stalking Protection Orders on Magistrate's Docket
13. Schedule Civil and Foreclosure Mediations with Attorneys from the Mediation calendar
14. Review and verify applications for appointed counsel fees for approval of payment
15. Communicate with Probation Department regarding community control violation hearings
16. Schedule bond hearings on a daily basis through communication with Jail personnel and Judges' staff
17. Assist public and attorneys at counter daily as needed
18. Generate and distribute monthly calendar as to the schedule for Arraignments, Grand Jury, and Criminal Pre-trials
19. Research returned mail addresses; investigate accurate new addresses
NON ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Other duties as assigned
2. Answer telephones and prioritize phone calls
3. Maintain professional, courteous and effective communication
4. Daily mailings and filing with the Clerk's Office
EDUCATION/EXPERIENCE MINIMUM REQUIREMENTS:
1. Must have a minimum of a high school diploma or equivalent
SPECIFIC REQUIREMENTS (Knowledge, Ability and Skill):
Knowledge: Must have an understanding of Microsoft word and excel.
Ability: Must be able to read, write, speak and understand the English language; must have superior communication skills.
Skill:
1. Must be able to operate office equipment, such as a computer, telephone, copier and fax machine.
2. Must have ability to communicate with people with variety of backgrounds, ages, circumstances, etc -- in person and in groups
3. Must have strong customer service skills, multi-tasking, and be able to work well in a team environment
4. Must be able to work independently and with little direction or instruction.
PHYSICAL AND SENSORY REQUIREMENTS:
1. Must be able to move intermittently throughout the day.
2. Must be able to cope with the mental and emotional challenges of the position.
Clermont County offers a variety of very desirable benefits to its employees which include: Health, Dental, Vision, and Life Insurance; Long Term Disability; Flexible Spending Accounts; Employee Assistance Program (EAP); Public Employees Retirement System (OPERS); Deferred Compensation Plans (Supplemental Retirement Accounts); Vacation; Sick Leave; Personal Leave;
and Holidays
Healthy Work Environment - Clerm