Assistant, Administrative II - ICONMA, LLC

Assistant, Administrative II

Location: Baltimore, MD/Hybrid

Duration: 3 Months with possible contract to hire

Description:

Purpose:

Performs diverse administrative duties, typically for one or more managers, senior staff members, and/or an organizational unit. Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment; participates in planning of functions; administers organizational correspondence control; and provides assistance to department members.

Produces a variety of documents/presentations utilizing standard PC software.

Essential functions:

20% Provides administrative support to mangers and senior management.

20% Prepares correspondence, spreadsheets, documents, and reports in a variety of programs including Adobe Acrobat and MS Excel, PowerPoint, and Word.

10% Makes travel arrangements and processes travel and other business expenses.

10% Provides telephone coverage.

10% Schedules internal and client meetings, maintains calendars, coordinates team meetings, and schedules conference calls.

10% Serves as back-up for other Administrative Assistants.

10% Files and maintains physical files and supporting documentation.

10% Creates, edits, prints, and distributes materials.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education Level:

High School Diploma or GED

Experience:

3 years experience in an administrative, clerical, or operations role

Preferred Qualifications

Knowledge, Skills and Abilities (KSAs)

Adept at learning new technologies to perform data entry, manage calendars, and create reports., Proficient

Proficient in Microsoft Office applications., Proficient

Strong time-management and organizational skills, Proficient

Excellent communication skills both written and verbal, Proficient

The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes them ineligible to perform work directly or indirectly on Federal health care programs.

Must be able to effectively work in a fast-paced environment with frequently changing priorities, deadlines, and workloads that can be variable for long periods of time.

Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence.

Must be able to effectively communicate and provide positive customer service to every internal and external customer, including customers who may be demanding or otherwise challenging.

Call Notes:

Candidate will be providing general administrative support including cheque and payment processing (not reconciliation), invoicing (You will be getting cheques or invoices and compiling the information and sending it), receipt and scanning records.

Generating letters and sending to members or providers.

Performing calendar management, scheduling internal and external meetings.

Onboarding new employees within the team.

Required Skills

Attention to detail.

Office Product (Word, Excel, PowerPoint)

Need professional with good communication and organizational skills who can coordinate with different clients for external meetings.

Main skill they are looking for is Communication and Organizational skills, they will be providing training on all things.

Cheque, payment and invoicing, this is not related to reconciliation, candidate will be receiving the cheque or invoices and compiling them to process.

They are fine to have someone from Owings Mills location but someone local to Baltimore will be ideal as the HM sits in Baltimore location.

Systems that client uses: Concur, SharePoint, One Stop.