Assistant, Administrative II - AAR
HOT SPRINGS, AR
About the Job
Title: Assistant, Administrative II
Location: United States-Arkansas-Hot Springs
Job Number: 16224
We are seeking a highly organized and proactive Office Manager to join our team. The Office Manager will play a crucial role in ensuring the smooth day-to-day operations of our office. This position requires a friendly and professional individual who can multitask and handle various administrative tasks, from making employee badges to managing office supplies.
+ Badge Creation: Produce, and distribute employee badges and visitor passes as needed.
+ Office Supplies Management: Monitor and order office supplies, ensuring that the office is always stocked with necessary items, including stationery, equipment, and other essentials.
+ Coffee and Beverage Service: Manage the ordering and stocking of coffee, tea, and other beverages for the office, maintaining a comfortable and welcoming environment for employees and visitors.
+ Visitor Reception: Greet visitors with a warm and professional demeanor, ensuring they are promptly attended to and directed to the appropriate person or department.
+ Phone and Directory Updates: Maintain and update the company phone directory, ensuring that all contact information is accurate and up to date.
+ Expense Reporting: Assist with the preparation and submission of expense reports, ensuring accuracy and compliance with company policies.
+ Office Maintenance Coordination: Liaise with building management and maintenance staff to address any issues or repairs needed within the office.
+ Event Planning Support: Assist with organizing company events, meetings, and other gatherings, including logistical arrangements and coordination.
Qualifications:
+ Proven experience as an Office Manager, Administrative Assistant, or similar role.
+ Excellent organizational and time-management skills.
+ Strong verbal and written communication abilities.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Ability to multitask and prioritize tasks effectively.
+ Professional and friendly demeanor with strong interpersonal skills.
+ Attention to detail and problem-solving skills.
Preferred Qualifications:
+ Experience with Microsoft Office tool.
+ Familiarity with expense reporting processes and software.
+ Previous experience managing office supply inventories and ordering.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Location: United States-Arkansas-Hot Springs
Job Number: 16224
We are seeking a highly organized and proactive Office Manager to join our team. The Office Manager will play a crucial role in ensuring the smooth day-to-day operations of our office. This position requires a friendly and professional individual who can multitask and handle various administrative tasks, from making employee badges to managing office supplies.
+ Badge Creation: Produce, and distribute employee badges and visitor passes as needed.
+ Office Supplies Management: Monitor and order office supplies, ensuring that the office is always stocked with necessary items, including stationery, equipment, and other essentials.
+ Coffee and Beverage Service: Manage the ordering and stocking of coffee, tea, and other beverages for the office, maintaining a comfortable and welcoming environment for employees and visitors.
+ Visitor Reception: Greet visitors with a warm and professional demeanor, ensuring they are promptly attended to and directed to the appropriate person or department.
+ Phone and Directory Updates: Maintain and update the company phone directory, ensuring that all contact information is accurate and up to date.
+ Expense Reporting: Assist with the preparation and submission of expense reports, ensuring accuracy and compliance with company policies.
+ Office Maintenance Coordination: Liaise with building management and maintenance staff to address any issues or repairs needed within the office.
+ Event Planning Support: Assist with organizing company events, meetings, and other gatherings, including logistical arrangements and coordination.
Qualifications:
+ Proven experience as an Office Manager, Administrative Assistant, or similar role.
+ Excellent organizational and time-management skills.
+ Strong verbal and written communication abilities.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Ability to multitask and prioritize tasks effectively.
+ Professional and friendly demeanor with strong interpersonal skills.
+ Attention to detail and problem-solving skills.
Preferred Qualifications:
+ Experience with Microsoft Office tool.
+ Familiarity with expense reporting processes and software.
+ Previous experience managing office supply inventories and ordering.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Source : AAR