Assistant Club Director - Heights Clubhouse - Boys & Girls Clubs of Southwest Washington

Assistant Club Director for Programs Position Description

HELP OUR YOUTH HAVE A GREAT FUTURE!

Representation Matters! Candidates who identify as BIPOC, LGBTQ+, or represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves reflected in our Clubs.

MISSION STATEMENT

'To empower all young people, especially those who need us most, to reach their full potential as productive, caring and responsible community members.'

Ideal Candidate: Exemplifies our Club Code & Core Values - Put Youth First, Care Deeply and Engage Fully, Follow Through on Your Commitments, Communicate, Collaborate & Clarify, Empower & Be Empowered 

Full description of our Core Values can be found at the end of this document.

DEPARTMENT:  Youth & Family Services

REPORTS TO:  Club Director

CLASSIFICATION:  Hourly Non-Exempt, Full-time

ESSENTIAL FUNCTIONS:

While under the direct supervision of the Club Director and working collaboratively with the  Assistant Club Director for Operations, the Assistant Club Director for Programs is a part of club management and is expected to provide leadership and sound decision-making on a day-to-day basis.

LEADERSHIP + MANAGEMENT = ACCOUNTABILITY

• Supervise staff with ongoing feedback and performance reviews to identify and support professional development opportunities.
• Provide and receive open and honest feedback, reflect, and follow up to clarify when needed.
• Understand and implement organizational policies, procedures, and goals, including the Programming and Engagement Core Process
• Manage program and activity expenditures within the approved budget
• Support the Club Director in building a strong team capable of providing outstanding services to young people every day.
• Support the planning of team meetings and facilitate sections of the agenda.
• Support weekend and evening programming, including scheduling and on-call support

PROGRAMS

• Ensure that members are engaging in a variety of program areas/activities within Character & Leadership, Healthy Lifestyles, and Academic Success
• Support the creation and implementation of programs and high-yield learning activities. 
• Implement systems to evaluate and maintain consistent, high-quality programs and services. 
• Review existing programs and make the necessary recommendations for their continuance, change, or elimination
• Develop daily program schedules that tie to program plans, program requirements, and ultimately to Boys & Girls Clubs of Southwest Washington’s mission and vision
• Active involvement at the Clubhouse, especially during peak program times, ensuring program execution, youth engagement in programs, and adherence to Clubhouse standards
• Lead Prevention meetings and provide updates on youth involved in the program
• Support volunteer engagement in programs

DATA TRACKING AND GRANT REPORTING

• Support Club Director in the implementation of NYOI and YPQA
• Manage data collection, small group observations, contracts, tracking, and appropriate summary reports for grants supporting Club programs
• Proper record keeping and alignment of grant funder outcomes with program results 
• Collaborate with Club Director, Associate Director of Programs, and Outreach Manager as needed to complete grant reports

FAMILY & COMMUNITY ENGAGEMENT EVENT IMPLEMENTATION

• Establish and maintain effective working relationships, both internally and externally, with Clubhouse staff, Mission Support, parents, youth, community groups, and other related agencies.
• Support Club Director with planning and implementing family events.
• Support effective volunteer engagement, management, and stewardship. 
• Support the Club Director to manage vendor relationships as needed. 

DAILY CLUB DUTIES

• Conduct daily walk-throughs and maintenance assessments of the facilities to ensure the Club’s maintenance, safety, and cleanliness standards are met.
• Open/close the building as needed.
• Maintain a healthy and safe environment.
• Other duties as assigned.

SKILLS/ KNOWLEDGE PREFERRED

• Experience in a leadership capacity at a youth-serving non-profit, with proven success in staff management, operations, and community relations—strongly prefer experience in a Boys & Girls Club or other community-based organization working with youth living in neighborhoods impacted by poverty.
• Demonstrated ability to organize, direct, plan, and coordinate operations. 
• Leadership skills, including an understanding of group dynamics, problem-solving, decision-making, and delegation. 
• Effective oral and written communication skills.
• First Aid/CPR certification (required within three months of hire date).
• Licensed and insured driver, with clean driving record and willingness to drive a 12-passenger van.  (Verification of license and insurance required)

TENTATIVE WORK SCHEDULE 

• 40 hours (generally from 10:00 am-6:30 pm with a 30-minute lunch break and can occasionally include earlier mornings, later evenings, and weekends for periodic special events)

LOCATION

• Heights O.K. 2 Clubhouse - 500 Council Bluffs Way, Vancouver, WA 98661

COMPENSATION & BENEFITS

• $21.00-$24.00/hour depending on experience
• Paid time off accrual and 12 paid holidays
• Employee Assistance Program (EAP)
• Medical, dental, vision benefits 
• Simple Plan (IRA) employer matching program
• On-going professional development opportunities

EQUAL OPPORTUNITY EMPLOYER 

BGCSW prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth, or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCSW is an equal-opportunity employer.

Please refer to our website at www.mybgc.org for additional information about Boys & Girls Clubs of Southwest Washington.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

CLUB CODE & CORE VALUES

PUT YOUTH FIRST.

We are at our best and most impactful when we do right by the youth we serve. 

We make decisions with youth’s well-being at the center. We walk alongside youth and empower them to be the stewards of their path in life. We elevate the voices of kids, youth, families, and the communities who need us most. We examine our own biases and question our own assumptions to best serve youth. We check our ego at the door and think we (the collective effort) before me. 

CARE DEEPLY & ENGAGE FULLY.

We create impactful change by being fully present, engaged, and invested in contributing to strategy, perspective, and creativity. 

We approach interactions with kindness, compassion, and respect – we genuinely care about people and show it. We are brave and vulnerable and build safe and welcoming communities. We do not gossip. We talk to each other, not about each other. We care about ourselves so that we can be there for others. We strive to do the right thing every day, every time, and treat each day as a new day with new opportunities. 

FOLLOW THROUGH ON YOUR COMMITMENTS.

Strong relationships built on trust drive change. We build trust with youth and families, each other, and the community by delivering on our promises. 

We do what we say we are going to do and are held accountable to established expectations. We take responsibility for knowing the expectations and goals of our role. We don’t over-promise to ensure that we are able to deliver on commitments while balancing competing priorities. We take responsibility when we can’t follow through on a commitment. We own our mistakes, act to repair harm, and make amends to strengthen our community. 

COMMUNICATE, COLLABORATE, & CLARIFY.

Clear and consistent communication builds shared understanding, helps us align in our efforts, and sets ourselves and others up for success in support of youth. We deliver better services and solutions when people’s ideas are valued and heard.  

We set expectations that align with our vision, values, and core focus. We effectively express thoughts, feelings, and ideas in individual and group situations. We listen to understand and value different perspectives. We approach situations with an open mindset, not seeking to be right and go our own path but rather to collaborate and get to the right answer together. We are curious. We seek to understand and communicate the context of situations and information. We ask questions when we need clarity and provide clarity when it is needed from us. 

EMPOWER & BE EMPOWERED.

Our greatest assets are the unique abilities and perspectives of our people. We represent our interests in a responsible, self-determined way, and push ourselves to make positive change. 

We are resourceful and respond with flexibility to make things work when necessary. We value and seek feedback and see it as an opportunity for growth. We give each other permission to fail and reflect in order to learn from our experiences. We choose courage over comfort by facing difficult tasks and conversations rather than avoiding them. We resolve conflicts as quickly as they arise. We encourage each other and show appreciation for those who go above and beyond.