Assistant Controller - Warwick Public Schools

POSITION DESCRIPTION:

The Assistant Controller reports to the Controller and directs the District’s financial activities related to local, state and federal grant funds, as well as bond funds by performing duties personally or through co-workers within the department. Develops procedures related to grant and bond workflows. 

The essential duties and responsibilities of the position include without limitation the following:

Point of contact for all federal, state and local grant funds from a fiscal perspective
Set up UCOA accounts/ grant & bond budgets in general ledger system. Confirm compliance of UCOA accounts with Rhode Island Department of Education (“RIDE”).
Reconcile grant expenditures, book corresponding revenues on a monthly basis
Proactively apply for reimbursements for grant expenditures
Work with Grant Directors to review the status of grant budget accounts to guard against overspending
Provide audit support for the district’s annual single audit (audit of federal program funding)
Maintain schedules of district employees who are paid via grant and regularly confirm with HR/ Payroll that payments are correct
Act as liaison to the City Finance department and WPS’s Capital Projects Office to coordinate bond expenditures, reimbursements
Act as liaison to the Rhode Island Dept. of Education (RIDE) as it relates to Grant Programs.
Provide regular reporting for the ongoing construction projects for the new high schools:
Expense Tracking
Budget Vs. Actual
Cash Flow Timing/ Planning
Monitoring of daily grant cash receipts through bank accounts and the State of Rhode Island Payment Portal (RIPAY)
Monitors Indirect Cost Levels for applicable grant programs
Reviews and approves of purchases and expenditures that are grant funded
Calculates annual accounts receivable due from the state for grant funds
All other duties assigned by the Director of Finance and the Controller.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

At least five years of progressive responsibility in a business office or accounting position with at least three years of grant-related finance/ accounting experience preferred. Bachelors in Finance or Accounting is required, Masters preferred.  Knowledge, experience and understanding of fund accounting, Alio Financial Software, UCOA and UCOA account segments preferred.  High level interpersonal skills, ability to work with others collaboratively and demonstrated ability to plan, organize and carry out activities independently required.  Strong work ethic, excellent verbal and written communications skills, excellent public relations skills, and the ability to thoroughly and quickly analyze and resolve complex problems required.  Proficiency in Microsoft software applications, including Word, Access, Excel, Google Suite and PowerPoint and a thorough knowledge of federal and state accounting laws required. CPA Preferred.

ALL APPLICATIONS MUST BE SUBMITTED WITH A CURRENT RESUME TO THE:

Human Resources Office

Warwick Public Schools

69 Draper Avenue

Warwick, RI  02889

jennifer.bertrand@warwickschools.org

WARWICK PUBLIC SCHOOLS DO NOT DISCRIMINATE ON THE BASIS OF AGE, SEX, SEXUAL ORIENTATION, RACE,

RELIGION, NATIONAL ORIGIN, COLOR OR DISABILITY IN ACCORDANCE WITH APPLICABLE LAWS AND REGULATIONS