Assistant Facility Manager - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Here is some of what you will do:
Administrative Function

• Assist the Facility Management Team with tactical planning for the team's goals and objectives.
• Expertise in soft service operation.
• Provide facility-specific assistance to the project management team as needed or requested.
• Manage and maintain facility management tasks as assigned.
• Coordinate special events in support of the client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Oversite and manage Work Orders in the client’s CMMS system, PlanOn.

Communication and Relationship Management

• Provide general overall facility management services including continuous monitoring of the campus.
• Act as an interface with the client, visitors, and guests.
• Ensure appropriate follow-up with customers.
• Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption.
   

Program Analysis and Development

• Develop and implement innovative programs, processes, and procedures that reduce short- and long-term operating costs and increase productivity by working closely with the Facility Management lead and the client.
• Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis.
• Assist with the development and implementation of the annual management plan for the buildings within the area.
• Oversee the development and management of the capital and expense budgets by interfacing closely with the client representative. 
   

Compliance & Vendor Management

• Support compliance with JLL's minimum audit and compliance standards in facility management, financial management, and operational policies and procedures.
• Meet or exceed site Key Performance Indicators (KPIs); monitor Service Level Agreements (SLAs) monthly to identify potential challenges and plan corrective actions accordingly.
• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
• Implement and monitor hazard control and team safety practices, and ensure compliance with local codes and regulations and JLL standards.
• Assist with budgetary requests, analysis, and reporting.
• Assist with researching, analyzing, and reporting budget variance.
• Monitor overall service delivery of vendor partners.
• Coordination with vendors for resolution of service issues.
• Evaluate vendor performance.
• Ensuring that the subcontractors are meeting their commitments on scheduled delivery of training.

Operational Risk Management

• Update and implement Emergency Response plans; drills etc. as required.
• After office hours facilities assistance response.
• Operational Audits and Compliance.
• Escalation of Incidents/Problems.

Who we are looking for:

Required

• 4+ years of facilities management experience in the corporate environment, third-party service provider, or as a consultant.
• Proficiency with Microsoft Office

Preferred

• A bachelor's degree

Schedule: Monday - Friday 8 a.m. - 5 p.m.

Pay $28 - 34 hourly

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site –Colorado Springs, CO

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.