Assistant Field Office Manager (Austin, TX) - Austin Commercial - Austin Commercial, LP

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Assistant Field Office Manager for our Austin, TX Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

This position assists the field office manager with jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.

Main Areas of Responsibility

• Jobsite accounts payable/receivable
• Job cost and change order accounting
• Support of job status reports
• Project insurance and payroll administration
• Jobsite office administration

Specific Duties and Responsibilities

• Assists with field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin accounting department.
• Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensures the necessary backup documentation is on file before approving invoices for payment.
• Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation.
• Incorporates change order revisions into the schedule of values.
• Assists in preparation of the monthly job status report.
• Ensures all project cost items are coded properly according to the chart of accounts and are recorded and paid in a timely manner.
• Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions.
• Assists the Sr. FOM/FOM with completing a variety of jobsite personnel functions, including pre-employment/pre-transfer, physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc.
• Assists the project manager in a number of functions related to closeout of a project.
• Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes.
• Maintains the project filing system and performs general office and clerical duties. 

Requirements

• A bachelor’s degree and/or alternative combination of education and accounting experience is a plus
• Accounting experience in the construction industry is a plus
• An accounting background with cost plus billings experience is preferred
• Knowledge of accounting software programs or construction-related accounting programs
• Knowledge of MS Office
• Ability to multi-task and handle multiple deadlines
• Applicants must be legally authorized to work for ANY employer in the United States. Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Commercial is an Equal Opportunity Employer. 

See the “Know Your Rights” poster available in English and Spanish.

See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish.

About Austin Commercial 

Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial. We Own It!

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). 

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. 

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.