Assistant, Global Operations - PlanetTogether
Portland, OR 97201
About the Job
About PlanetTogether
We are an established supply chain technology company with the spirit of a startup. At PlanetTogether, everyone shares in our growth!
PlanetTogether provides advanced planning and scheduling software (APS) and thoughtware for multi-plant manufacturers. PlanetTogether APS integrates with any master data source, including SAP, Microsoft, and other supply chain systems. We believe that manufacturing is a force for social and economic change. It lifts people out of poverty and improves lives. This is why helping manufacturers have a greater impact, serve their customers better and be more successful drives us to push harder every day.
About the Opportunity
We"re looking for a motivated professional looking to have their hands in many areas of our growing business. First and foremost, this position is an Assistant to the COO and will ensure all accounts receivable (AR) and accounts payable (AP) are properly managed. This includes invoicing, collections, and issuing payments on time to all authorized vendors. Additionally, this Assistant will play a vital role in the following areas:
- Updating and editing the Employee Handbook, departmental process documentation.
- Learning and helping with all aspects of the employee onboarding and offboarding lifecycles.
- Conducting specific research assignments and producing Executive Summaries of the results.
- Processing global payroll and following up on any related issues.
- Assisting the COO with any HR projects, issues, or concerns.
- Coordinating meetings and scheduling multiple internal and external calendars.
- Making company purchases and coordinating any special deliveries with authorized couriers.
- Booking travel and lodging arrangements for global staff, customers, and partners.
- Working alongside the Marketing team to review collateral, coordinate events, etc.
- Delivering weekly reports to PlanetTogether's Executive Leadership Team.
The ideal candidate is a professional and courteous go-getter, who relishes the opportunity to work closely with the Executive Leadership Team on any initiatives needing a hand. To succeed, the Assistant must be comfortable handling multiple requests and competing priorities with grace and a sense of urgency.
This position reports into and works closely with PlanetTogether"s COO. In general, we"re looking for team members whose equilibrium is juggling multiple projects and priorities. Strong candidates will possess an innate ability to set the standard and strive for excellence every minute of the day. To succeed at PlanetTogether, candidates should be incredible critical thinkers, relentless problem solvers, and positive people.
Requirements
- Bachelor"s degree or higher.
- 2+ years of experience in a similar, multi-faceted role.
- 2+ years of experience managing AR/AP processes in Quickbooks Online (QBO).
- 2+ years of customer service experience.
- Native-level fluency in English (reading, writing, speaking) and comfortable speaking with colleagues, partners, and clients across all mediums.
- Conversational skills in Spanish, Chinese (Mandarin), Japanese, French (France), or German a major plus.
Compensation Package
- Competitive Base Salary
- Quarterly Performance Bonus
- Early-Stage Equity (stock options)
- 401(k) with an attractive 7.5% employer match
- Paid gym membership (including virtual classes)
- Continuing Education reimbursement
- Health, dental, and vision insurance
- Optional Medical and Dependent Care FSA
- Birthday time off annually
- Paid vacation and sick time off
- 12 company-paid holidays
- Hybrid, remote work (Portland, OR or Beaverton, OR preferred)
PlanetTogether is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
PI250260145
Source : PlanetTogether