Assistant Manager, Financial Award Administration - George Mason University

Department: Office Rsrch Innov and Econ Impact

Classification: Financial Svcs Specialist 2

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Remote Eligible

Pay Band: 05

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

Financial Background Check: Yes

About the Department:

The Office of Sponsored Programs (OSP) is responsible for establishing and nurturing a dynamic environment which will maximize external funding for research, scholarly, and creative pursuits while ensuring that the university's financial, contractual, and regulatory exposures are minimized. OSP provides guidance and support to the university community in its research efforts and creates an administrative environment which fosters the creative process and ensures protection of the university's financial and contractual obligations.

About the Position:

The Office of Sponsored Programs (OSP) Assistant Manager, Financial Award Administration assists the Manager, Financial Award Administration with managing a team responsible for award set up, award modifications, routing agreements for review and communicating with departments to respond to questions and issues related to post award management of sponsored awards. The position requires a significant emphasis on customer service, attention to detail and an understanding and ability to interpret complex regulations, requirements and terms and conditions to ensure compliance. As part of the Post Award Administration team in OSP, this position interfaces regularly with other OSP staff, department and college research administrators, university central office staff, faculty, and external sponsors.

Responsibilities:

• Completes a final comprehensive review for new awards and modifications and provides approval for activation in the financial system;
• Reviews new awards and modifications for accuracy before they are entered in the financial system;
• Serves as a subject matter expert regarding matters related to award set up, sponsor terms and conditions, policies, procedures, and federal requirements governing post award management of sponsored awards;
• Maintains a working knowledge of external regulatory requirements to ensure compliance;
• Serves as a resource for the Post Award Research Administrators and the Awards Administration Team Manager including but not limited to, assisting research administrators with questions and resolution of issues, providing training to the team and other GMU administrators on post award content areas, providing oversight and guidance to external support staff, and serving as a backup supporting the team manager in times of absence or high volume;
• Collaborates with other central offices, department administrators, and other management level staff in OSP to implement and maintain effective and efficient procedures related to award set up and award management;
• Provides guidance and training to staff to ensure requirements are understood and procedures are followed;
• Assists with developing and updating procedures and reference materials as needed;
• Responsible for running and reviewing monthly reports related to post award management and following up to ensure resolution of identified issues. Monthly reporting includes discrepancy reports and other reports related to award set up and management;
• Enters system corrections and manual budget entries as needed;
• Reviews error reports and enters system corrections and budget entries as needed to correct issues with award upload to financial system;
• Monitors post award inbox and assigns incoming awards & modifications for processing;
• Reviews advance account entries for accuracy;
• Responds promptly to inquiries or requests for assistance as they relate to post award management;
• Performs analysis of issues and determines appropriate resolution;
• Performs other related duties incidental to the position;
• Serves on committees & working groups, or other special initiatives as needed; and
• Attends quarterly post award meetings with colleges to discuss issues or concerns and outstanding requirements

Required Qualifications:

• Bachelor's degree in business or related field, or equivalent combination of education and experience;
• Extensive professional experience in