Assistant Office Services Manager at New York State Gaming Commission
SCHENECTADY, NY 12301
About the Job
Title: Assistant Office Services Manager
Number of Vacancies: 1
Appointment Type: Permanent
Employment Type: Full-Time
Jurisdictional Class: Non-Competitive (NY HELPS)
Location: 354 Broadway, Schenectady, NY 12305
Work Unit: Finance
Salary Grade: 18
Salary Range: $65,001 - $82,656
Bargaining Unit: PEF
Work Schedule: Monday through Friday
9:00 AM – 5:00 PM
Travel Percentage: 5%
Duties:
The Assistant Office Services Manager, reporting to the Associate Budget Analyst, will perform duties related to space utilization; office equipment selection and maintenance; property management; building health and safety; building security; warehouse and supply room operations; telecommunications; mailroom operations; fleet management; parking; and records retention that include, but are not limited to, the following:
- Maintain records, and review and reconcile expenses related to leases, utilities, building and equipment maintenance contracts, fleet and vehicle costs and other expenses as assigned.
- Manage the Commission’s utilization of data captured and reported through vehicle telematic devices.
- Assist other Finance staff with the processing and payment of invoices related to fleet and facility expenditures.
- Serve as liaison with OGS and landlords regarding building and lease issues.
- Assist the Commission’s Secretary with the agency records management and retention program.
- Maintain records of agency fixed assets.
- Research items for purchase, comparing options pricing.
- Assist in the development and maintaining emergency response plans and escape routes.
- Conduct research on various administrative issues.
- Assist other Fleet & Facilities staff in the performance of all other functions assigned to the unit.
- Other duties as assigned.
NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply and complete a probationary period.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Individuals certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law are encouraged to apply. To be considered, 55-b/c candidates must provide a copy of their letter of eligibility with their response and meet the NY HELPS minimum qualifications listed below.
NON-COMPETITIVE NY HELPS MINIMUM QUALIFICATIONS:
- Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.
Substitution:
- An associate degree can substitute for two years of experience.
- A bachelor’s degree can substitute for four years of experience.
- A master’s degree in a related field can substitute for five years of experience.
- A doctorate in a related field can substitute for six years of experience.
PROOF OF DEGREE IS REQUIRED WITH YOUR APPLICATION: PLEASE INCLUDE YOUR UNOFFICIAL TRANSCRIPTS, DIPLOMA, OR EDUCATION EVALUATION SHOWING YOUR DEGREE WAS AWARDED.
*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. You can write to the Examination Information Desk of the NYS Department of Civil Service for a list of acceptable companies who provide this service. This information can also be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm . You must pay the required evaluation fee.
It is essential that candidates clearly and concisely indicate how they meet the minimum qualifications in the cover letter or resume. Failure to show how you meet the minimum qualifications may result in disqualification and removal from consideration.
No Exam Required under NY HELPS.
Generally, titles filled via transition and open-competitive minimum qualifications may be recruited for using competitive methods, including transition lists and NY HELPS concurrently. Most current and future transition eligible lists do not need to be exhausted prior to making an NY HELPS appointment. However, for any transition title with newly established open-competitive qualifications, but where only a transition exam has recently been held, the resulting transition eligible list established on or after April 24, 2024, must be exhausted prior to making NY HELPS appointments to that title. Upon the establishment of a new transition list (where an open-competitive exam for the same title was not also held), agencies will have one month after the transition list establishment to make appointments from open recruitments; at one month, the transition list must be exhausted prior to making additional NY HELPS appointments.
Other Ways to Qualify:
COMPETITVE MINIMUM QUALIFICATIONS:
Currently reachable on the Civil Service eligible list from the Assistant Office Services Manager OC eligible list 26-542010 or Transition eligible list 00-438010.
OR
52.6 Transfer Qualifications: Must have current or prior permanent service in a title designated as 52.6. Determination of titles that are 52.6 eligible can be found on the Department of Civil Service website, search “GOT-IT” at https://careermobilityoffice.cs.ny.gov/cmo/gotit/ .
OR
70.1 Transfer Qualifications: One year of permanent, contingent permanent, or 55 B/C service in one of the following titles: Head Clerk, Maintenance Supervisor 2 Motor Equipment, Purchasing Agent, Senior Administrative Analyst, State Expenditures Examiner 1.
OR
70.4 Transfer Qualifications: One year of permanent or contingent-permanent service as a Grade 16 or higher and a passing score on Assistant Office Services Manager. Note: Candidates must not have failed the most recent examination for this title.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines and can be discussed at time of interview.
Additional Information:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Notice #22
Contact: Human Resources
Please reply by: 9/28/24. Resume and cover letter strongly encouraged to verify eligibility.
Email: HRrecruitment@gaming.ny.gov
Fax: (518) 388-3368
