Assistant Production Coordinator - Oh Polly

About Oh Polly

Founded in 2015, Oh Polly is a fast-growing, social first fashion brand that creates trend driven, high quality premium products. With a focus on innovation, global responsibility, and ethics. We’ve built a combined social following of over 10 million across our brands, including Bo+Tee; our activewear line. Operating across multiple global offices, we are a dynamic team offering ambitious individuals the chance to thrive, grow, and take their careers to the next level.

The Role:

We are looking for a highly organized and detail-oriented Assistant Production Coordinator to join our team, assisting with the end-to-end production process for our creative projects. This role involves coordinating key aspects of photo shoot production, managing budgets, and facilitating communication across internal and overseas teams. Ideal candidates will be passionate about the fashion industry and thrive in collaborative environments.

Key Responsibilities:

• Project Management: Track project timelines, statuses, and deliverables in Trello and Airtable. Manage multiple projects with urgency and precision.
• Budgeting & Finance: Assist with shoot budgets and ensure all expenses are accurately recorded; coordinate with Accounting for timely invoice processing.
• Freelance & Staff Coordination: Support the Studio Manager in booking freelance talent, including crew, models, and makeup artists. Maintain and update production holds.
• Logistics: Assist in location scouting and prop sourcing, coordinating with vendors to ensure availability.
• Supply & Inventory Management: Keep studio supplies organized and maintain essential production materials.
• Global Collaboration: Partner with the Studio Manager to align schedules with overseas teams and facilitate cross-department communication.
  

Skills and Qualifications:

• Minimum 1-2 years’ experience in photo shoot production.
• Strong project management and multitasking skills, with a detail-oriented approach.
• Effective communicator with experience working across diverse teams.
• Comfortable working across different time zones with overseas teams.
• Passionate about the creative and fashion industry, adaptable, and proactive.
  

What's on offer?

• Salary: $65,000 - $75,000
• 50% discount on all Oh Polly and Bo+Tee products
• 28 days paid vacation inclusive of company agreed public holidays and your birthday. *Subject to job role, this entitlement may include Christmas shutdown*
• Learning and development opportunities
• 401(k) Retirement Savings plan with company contributions
• Group health insurance (after successful probation)
• Gym membership (max allocation per month)
• Company pension
• Company social events
  
  

This Company is an equal opportunities employer:
Oh Polly job positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.