Assistant Property Manager - Commercial Real Estate Jobs in Dana Point CA \ Project manager Job Recruiters - Mattson Resources

Assistant Property Manager - Commercial Real Estate / Dana Point

Salary: $70,000 - $85,000 DOE
Schedule: Monday - Friday, 8:30 AM - 5:00 PM, onsite
Location: Dana Point
Benefits: 100% paid for the employee
Coverage: Medical, Dental, Vision, 401k 

Join our team as an Assistant Property Manager in the beautiful city of Dana Point! Enjoy competitive compensation and comprehensive benefits while contributing to the success of our commercial real estate projects.
We are seeking a dynamic and experienced Commercial Asst. Property Manager with a strong background in retail and office space. The ideal candidate will manage the day-to-day operations of our Class A Retail Projects, including a major property in Dana Point and two smaller properties in Mission Viejo and Costa Mesa.
Key Responsibilities:

• Oversee daily operations of retail and office properties.
• Interact regularly with property owners, tenants, contractors, vendors, and other key stakeholders.
• Ensure smooth operations through effective property management practices.
• Utilize accounting procedures and financial reports for property management.

Qualifications:

• Proven experience in commercial real estate, specifically in retail and office space management.
• Strong multitasking skills to thrive in a fast-paced environment.
• Familiarity with standard property management and accounting procedures is preferred.
• Excellent communication and interpersonal skills.

Join our team and contribute to the success of our premier retail projects!
Overview of Duties:  
I. Office Management and Administration

• Answer telephones, take messages, dispatch work orders, and perform other tasks for smooth property operations.
• Assist in the administration of tenant leases.
• Review, understand, and enforce lease terms.
• Resolve tenant issues in a service-oriented manner to promote retention.
• Maintain proficiency in computer skills, including word processing and spreadsheets.

II. Operations

• Interact with all property vendors, including janitorial, HVAC, security, landscaping, etc., to ensure daily coverage as contracted.
• Maintain and follow up on insurance certificates for vendors and tenants.
• Keep accurate records of tenant and vendor contact information.
• Inspect buildings and properties for cleanliness and verify scheduled repairs and maintenance.
• Collaborate with senior management to address tenant complaints and issues.
• Assist with tenant move-ins and move-outs.
• Report all pertinent events and activities to the Senior Manager.
• Respond to after-hour emergency calls as needed.
• Assist with events and signage.

III. Financial

• Gather information for annual operating and capital budgets.
• Assist the accounting manager and Senior Manager in pursuing delinquencies.
• Support accounts payable processes as needed.

IV. Leasing

• Coordinate with utility companies for turn-on/off services for vacancies.

Minimum Qualifications

• Strong administrative experience in commercial real estate or a related field.
• California State Driver’s License.
• Self-discipline and self-motivation.
• Strong organizational and follow-up skills.
• Proficiency in computer skills, particularly in Word and Excel.
• Ability to work independently and as a team player.
• Working knowledge of accounting procedures and the budget process.
• Exceptional customer service skills.

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