Assistant Registrar for Catalog and Curriculum - George Mason University
Fairfax, VA
About the Job
Department: Academic Affairs
Classification: Education Support Spec 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Remote Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Office of the University Registrar actively supports and leads change while serving as a strategic partner to those the Office serves, focusing on the ways to become more efficient, effective, and improving services to university constituents in meeting the needs of an evolving higher educational environment.
About the Position:
The Assistant Registrar for Catalog and Curriculum updates and maintains accurate course, degree program, and section level records, primarily in electronic format. Communicates and solves problems regarding academic policy and procedures as it affects the publication of the University Catalog and the curriculum review and approval process. Provides outstanding customer service to constituents including faculty and staff. Extensive breadth and depth of knowledge of George Mason University curricular policy form the basis for this work. The position is responsible for course and program inventory maintenance, the publication of the University Catalog, and the ongoing management of the electronic curriculum review and approval policy. The position is also responsible for enforcing Registrar's Office and university policy regarding various Catalog Services functions.
Responsibilities:
Catalog & Curriculum Ownership
Classification: Education Support Spec 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Remote Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The Office of the University Registrar actively supports and leads change while serving as a strategic partner to those the Office serves, focusing on the ways to become more efficient, effective, and improving services to university constituents in meeting the needs of an evolving higher educational environment.
About the Position:
The Assistant Registrar for Catalog and Curriculum updates and maintains accurate course, degree program, and section level records, primarily in electronic format. Communicates and solves problems regarding academic policy and procedures as it affects the publication of the University Catalog and the curriculum review and approval process. Provides outstanding customer service to constituents including faculty and staff. Extensive breadth and depth of knowledge of George Mason University curricular policy form the basis for this work. The position is responsible for course and program inventory maintenance, the publication of the University Catalog, and the ongoing management of the electronic curriculum review and approval policy. The position is also responsible for enforcing Registrar's Office and university policy regarding various Catalog Services functions.
Responsibilities:
Catalog & Curriculum Ownership
- Manages and monitors the curriculum approval process and the annual catalog review process;
- Maintains all error checking in CIM and resolve errors as found;
- Processes course inventory requests as needed either manually or using Banner Bridge;
- Runs data quality reports and conducts data clean-up as needed;
- Trains end users on various software packages, including creation/submission/modification of curriculum proposals, and conducts ad-hoc training;
- Responds to all email queries/requests;
- Creates/maintains software training materials;
- Edits the Registrar's website as needed;
- Processes all curriculum changes in Banner to include program codes, major, minor, and concentration codes, working with admissions to turn programs on and off as approved by Mason and SCHEV;
- Maintains all INTO codes, non-degree codes, and dual-degree codes;
- Works closely with IRR to ensure CIP codes are correctly listed in Banner and CIM;
- Tests for updates and troubleshooting (including organizing Bridge testing for CIM Courses) and partnering with CourseLeaf on form updates for CIM and CAT (includes form updates and new features and enhancements);
- Participates in the testing process for CL products we are testing in DEV (ex. new CIM or CAT features and form changes), and troubleshooting;
- Reviews curriculum proposals and communicates potential issues to academic units, and trouble-shoot;
- Communicates with academic units regarding stalled proposals and errors;
- Reviews catalog content for designated colleges and apply editorial experience as needed;
- Maintains existing training materials and provide input or assist with the creation of new training materials;
- Conducts required testing related to any and all updates or software patches in a timely manner and with appropriate documentation; and
- Reviews data entered on an ongoing manner.
- Serves as a customer service representative of the Registrar's Office;
- Listens for the unspoken part of questions or dilemmas;
- Offers alternative creative solutions;
- Follows through in a timely manner; and
- Follows FERPA when communicating with students, parents, and faculty.
- Provides cross-functional support and guidance to other O.U.R. teams;
- Assists any other Registrar unit on an as-needed basis as assigned by supervisor;
- Supports the Senior Associate Registrar and University Registrar with office operations while exercising sound judgment, diplomacy, and confidentiality when interacting with constituents;
- Collaborates
Source : George Mason University
