Assistant Secretary, Bilingual - Reynolds School District #7

JOB TITLE: Assistant Secretary

Job Summary:The job of "Assistant Secretary" is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials.

Essential Job Functions:(functions may vary according to assignment but may include the following)

• Supports principal and assistant principals, in both routine and confidential areas, for the purpose of providingassistance with their administrative functions.
• Maintains various records, schedules, files, rosters, etc. for the purpose of documentingand/or providing reliable information.
• Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) forthe purpose of documentingactivities for reimbursement and/or adhering to policies.
• Processes documents and materials (e.g. schedules, agendas, mail, calendars, etc.) for the purpose of disseminating information to appropriate parties.
• Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Responds to inquiries of staff, the public, parents and/or students for the purpose ofproviding information and/or direction as may be required.
• Assists with the ordering and distribution of supplies and orders, as assigned, for the purpose of providing adequatematerials for employees.
• Oversees a variety of schooled or statewide programs, as assigned (i.e. substitutes,pagers, phone system, masterschedules, building use, etc.) for the purpose of meeting school, district and/or state requirements and ensuring thesmooth operation of the school.

Other Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in thecompletion of their workactivities.
• Supervises the work of student assistants and volunteers for the purpose of ensuringaccurate work.
• Handles funds, as assigned, for the purpose of processing student fees, sale of products,etc.
• Assist with health office duties as needed.

Qualifications:

• Experience Required:Prior job-related experience.
• Skills, Knowledge and/or Abilities Required:
• -Skillsto operate standard office equipment including use of computer applications, useEnglish in both written andverbal form, use correct spelling, grammar, and punctuation.
• -Knowledgeof standard office equipment.
• -Abilitiesto sit for prolonged periods, understand and carry out oral and writteninstruction. Significant physicalabilities include reaching/handling/fingering,talking/hearing conversations, near visual acuity/visualaccommodation.
• Education Required:High School diploma or equivalent.
• Licenses, Certifications, Bonding, and/or Testing Required:-Oregon Fingerprint and Criminal Check clearance, Cardiopulmonary Resuscitation andFirst Aid Certificates.

Other Requirements:Bilingual Required

Work Shift:Monday through Friday,24-25 school year, 213-day work calendar, 8 hrs per day.

Please answer the following questions in your cover letter:

1. Please describe why you chose to apply for a position with this specific school.
2. If hired,what goals might you havefor this position and how would you implement them?