Assistant to the Dean for Academic Operations

The School of Arts and Humanities

St. Edward's University of Austin, Texas invites applications for the position of Assistant to the Dean for Academic Support. The Assistant to the Dean for Academic Support works in the School of Arts and Humanities. The person in this role provides complex budgetary and academic administrative support for the Office of the Dean. The position is in-person and requires occasional evening and weekend assistance at School of Arts and Humanities functions. This individual assists the Dean in advancing the school's missions in teaching research, and service while facilitating the interaction of the Dean with campus, system, and community members.

QUALIFICATIONS: A bachelor's degree from a regionally accredited institution, and at least three years of progressively responsible administrative/executive level management support experience or a combination of education and experience from which comparable knowledge and skills are required. Must possess excellent administrative, communication, and organizational skills. Must possess an unencumbered driver's license and the ability to successfully pass a criminal background check.

Essential Responsibilities Include:

• Perform various day-to-day departmental administrative functions, such as processing office correspondence, reports, and meeting documentation for completeness and compliance; working knowledge of spreadsheet programs and academic platforms is essential.
• Manage budgets in the school under the Dean's direction. Maintain budget records, generate budget reports, act as budgetary liaison with Advancement, Finance, and any other pertinent parties, and provide budgetary oversight to stakeholders within the school.
• Work with department chairs to create/update curricular guides for each major, compile yearly Bulletin changes, oversee waitlists and overload requests during registration, update and maintain course schedules as necessary, and related functions.
• Collaborate with the university's success coaches on establishing policy; support success coaches in questions of academic process and procedures particular to the school.
• Oversee academic administrative processes in collaboration with Associate Deans and Department Chairs.
• Assist the university's Mary Moody Northen Theatre in providing complex administrative assistance as needed. Other duties as required.

Additional Duties:

• Research and order budgeted office materials, equipment, and academic supplies. Assist with the distribution of departmental mail.
• Assist with troubleshooting school equipment issues (ex: stock printer paper, etc).
• Submit work orders for cleaning and maintaining Arts and Humanities
• Assist with scheduling facilities for school
• May serve on Staff Council or other university
• Additional projects as

Expectations:

The incumbent is expected to have or possess...

• Exemplary customer skills, including dealing effectively with the students, faculty, staff, and general public in person and over the telephone.
• Possess strong organizational skills, the ability to communicate accurate information related to operational policies and procedures, and work well under pressure.

For detailed information, please scroll to the bottom of the page to download the job description.

The University offers an excellent TOTAL REWARDS package!

Medical & Rx Coverage (HSA Available) Dental - MetLife Dental

Vision - MetLife Vision Plan

Flexible Spending Accounts

Short Term Disability (STD) Insurance Long Term Disability (LTD) Insurance

Life & Accidental Death & Dismemberment (AD&D) Insurance Employee Assistance Program (EAP)

Pet Insurance

Annual Leave & Paid Sick Leave

Retirement Plan - (TIAA) Employee 5%/Employer Match 7% Tuition Benefits

Paid Holidays Services & Discounts

HOW TO APPLY

Interested applicants should submit an online application at; https://stedwards.applicantpro.com. Please include a resume, cover letter, and three employment references. No Calls Please. Applications will only be considered if they include all of these three items.

Mission Integration Statement:

St. Edward's was founded by the Congregation of Holy Cross, from which it acquired distinguishing characteristics that include the courage to take risks, an international perspective and the commitment to provide educational opportunities for students of varied cultural, religious, educational and economic backgrounds. In support of the mission, the

different backgrounds of St. Edward's students, faculty and staff enrich our community and represent a significant part of our culture and commitment to excellence. We value the individual differences, life experiences, unique capabilities and innovative talent that our employees and students contribute to our vibrant academic environment. St. Edward's honors and respects all members of its community by fostering an inclusive and welcoming environment that respects the dignity and worth of each person and stresses the obligation of all people to pursue a more just world.

EQUAL OPPORTUNITY EMPLOYER:

St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

ABOUT ST. EDWARD'S UNIVERSITY

Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at; https://www.stedwards.edu/human-resources/benefits-summary

Sponsorship:

We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.