Associate Director, Medical and Scientific Communications - Sumitomo Pharma

Sumitomo Pharma Co., Ltd. is a global pharmaceutical company based in Japan with key operations in the U.S. (Sumitomo Pharma America, Inc.), Canada (Sumitomo Pharma Canada, Inc.) and Europe (Sumitomo Pharma Switzerland GmbH) focused on addressing patient needs in oncology, urology, women's health, rare diseases, psychiatry & neurology, and cell & gene therapies. With several marketed products in the U.S., Canada, and Europe, a diverse pipeline of early- to late-stage assets, and in-house advanced technology capabilities, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=3440496098&u=https%3A%2F%2Fwww.us.sumitomo-pharma.com%2F&a=https%3A%2F%2Fwww.us.sumitomo-pharma.com+) or follow us on LinkedIn (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=2504638834&u=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fsumitomo-pharma-america%2F&a=LinkedIn) . **Job Overview** We are currently seeking a dynamic, highly motivated, and experienced individual for the position of **Associate Director, Medical and Scientific Communications.** The Associate Director, Medical and Scientific Communications will provide oversight for scientific communications and publications, overseeing the project review process, developing and updating internal reports (weekly/monthly and ad hoc), and coordinating projects. The Associate Director, Medical and Scientific Communications will: 1) provide strategic support for the planning and development of abstracts, posters, and manuscripts including the publication plan development and maintenance; 2) have comprehensive knowledge of the status and timelines for all tactics and communicate that knowledge to team members; 3) communicate effectively and thoughtfully with colleagues, partners, clients, vendors, and key opinion leaders; and 4) take a proactive approach to problem-solving to complete projects according to predetermined timelines and react efficiently to changing priorities. Based on business needs the Associate Director, Medical and Scientific Communications may perform other duties within general scope of role as directed such as content/slide development support, MSRC, PMRC, and Medical Affairs Booths. The Associate Director, Medical and Scientific Communications will support medical booths and other congress activities. Supporting congress planning and execution includes oversight of content and design for the medical affairs booth and vendor management. The individual will manage, train, and mentor the Medical Information call center vendor on product area assigned. The individual will be responsible for quality assurance of the Medical Information call center vendor as well as handling escalated inquiries and creating standard response documents. **Job Duties and Responsibilities** + Provides vendor management timeline and communication oversight for publication projects (abstracts, posters, oral presentations, and manuscripts) for assigned compounds or indications. + Monitors and ensures compliance with: a. Corporate Policies and procedures b. External guidelines and regulatory bodies such as FDA and ICMJE guidelines, GPP3 c. Project-specific society or journal guidelines d. Local or regional laws, regulations or guidelines + Leads review and approval of scientific publishing projects and works with Publications Coordinator utilizing document management software and identifies need to involve other individuals in the organization to ensure accuracy or appropriateness of data or information. + Works with the publication planning team to develop and execute publication plan + Oversees the ongoing management and training of the Scientific Platform and Lexicon for assigned compound. + Oversees contract development and management, including budgeting responsibilities, where assigned and works with Medical Affairs Finance and Contracts to implement contracts and manage vendor collaboration. + Develops and maintains relationships with external authors through engagement with ongoing publication activities, including congress presentation slide reviews for symposia or other activities such as poster sessions and receptions. + Establishes, maintains, and expands business relationships with all functional areas collaborating on projects. + Provides strategic and tactical support necessary to achieve execution of projects. Complies with appropriate conventions, proper grammar usage, and correct format requirements per journal/congress, following applicable divisional guidelines, templates, and SOPs + Holds self and team members accountable to agreed-upon project dates and negotiates with functional areas on project outcomes and deliverables to meet conflicting demands (time, deliverables, etc.). Advises teams regarding compliance with scientific publications as defined in journal/congress guidelines and editorial standards. + Oversees congress planning activities and manages associated vendor + The individual will manage, train, and mentor the Medical Information call center vendor on product area assigned. The individual will be responsible for quality assurance of the Medical Information call center vendor. **Key Core Competencies** + Project management training + Experience with PMSolutions or datavision, electronic project management software, or database management + Excellent written, verbal and interpersonal communication skills + Flexible, with positive attitude, strong ability to multi task, prioritize projects effectively and communicate at all levels within the company + Effective attention to detail and a high degree of accuracy + Ability to identify key issues; creatively and strategically overcome challenges or obstacles + High level of integrity, confidentially, and accountability + The confidence to contribute quickly combined with the sense to ask questions when necessary + Sound analytical thinking, planning, prioritization, and execution skills + Ability to stay calm and focused when up against tough deadlines **Education and Experience** + Advanced scientific/healthcare degree required (PharmD, PhD, MS) + Minimum 3-5 years of pharmaceutical industry-based publication planning, and execution experience required + Previous medical communications agency or pharmaceutical experience required + Experience in project management + Experience with scientific peer-reviewed publications, global medical communications, and industry publication best practices + Experience in congress planning activities + Experience in vendor management + Demonstrated ability to lead strategically, drive performance, build alignment, inform, negotiate and collaborate + Knowledge of pharmaceutical industry laws, regulations, and guidelines regarding publications + Ability to travel up to 15% The base salary range for this role is $149,900 to $187,400. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes unlimited paid time off, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. **Confidential Data** : All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential. **Compliance** :Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards. **Mental/Physical Requirements** : Fast paced environment handling multiple demands. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time. **Sumitomo Pharma America (SMPA)** **is an Equal Employment Opportunity (EEO) and Affirmative Action employer** Sumitomo Pharma America (SMPA) is committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. For more information about EEO and the Law, please visit the following pages: Equal Employment Opportunity is THE LAW (https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) EEO is the Law Poster Supplement Pay Transparency (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp\_%20English\_formattedESQA508c.pdf) Sumitomo Pharma Co., Ltd. is a global pharmaceutical company based in Japan with key operations in the U.S. (Sumitomo Pharma America, Inc.), Canada (Sumitomo Pharma Canada, Inc.) and Europe (Sumitomo Pharma Switzerland GmbH) focused on addressing patient needs in oncology, urology, women's health, rare diseases, psychiatry & neurology, and cell & gene therapies. With several marketed products in the U.S., Canada, and Europe, a diverse pipeline of early- to late-stage assets, and in-house advanced technology capabilities, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=3440496098&u=https%3A%2F%2Fwww.us.sumitomo-pharma.com%2F&a=https%3A%2F%2Fwww.us.sumitomo-pharma.com+) or follow us on LinkedIn (https://c212.net/c/link/?t=0&l=en&o=4190475-1&h=2504638834&u=https%3A%2F%2Fwww.linkedin.com%2Fcompany%2Fsumitomo-pharma-america%2F&a=LinkedIn) . At Sumitomo Pharma America, our work is guided by the Sumitomo Pharma mission, vision and values, which tie closely to our company's cultural pillars. **Our** **Mission** _To broadly contribute to society through value creation based on innovative research and development activities for the betterment of healthcare and fuller lives of people_ _worldwide_ **Our** **Vision** _For Longer and Healthier Lives, we unlock the future with cutting edge technology and_ _ideas_