Associate, Executive & Organizational Operations - Share Our Strength

Since 1984, Share Our Strength® has led the fight against hunger and poverty by inspiring and organizing individuals and businesses to share their strengths. Today, through the No Kid Hungry campaign, Share Our Strength is ending childhood hunger in America by ensuring all children get the healthy food they need. No child should go hungry in America – we’re on our way to making that a reality and we want you to join us. We’re bold, creative, always open to new ideas, and 100% dedicated to our mission. If that sounds like you, we’d like you to consider becoming part of our team.

The Associate, Executive & Organizational Operations provides scheduling, logistical and administrative support for the executive leadership team, including administrative and project support for the COO, CFO, CPO, and EVP of Share Our Strength. This position is responsible for a wide range of critical administrative functions and must effectively provide both strategic guidance and tactical execution of scheduling needs. The Associate, Executive & Organizational Operations reports to the COO & Director, Executive and Board Operations, for day-to-day management and priority setting but works very closely with the COO providing project management and assistance, to ensure the smooth and efficient functioning of the executive team and represent the organization in a highly professional manner to internal and external contacts.

This position is preferably based in Washington, D.C. (Hybrid- 2 days per week); but could be fully remote for the right candidate living outside of the DC area 30 miles or more. The position offers a range of $60k to $64k. Exact compensation within the stated salary range may vary based on skills, experience, internal equity, and geographical location.

DUTIES AND RESPONSIBILITIES:

• Coordinates the scheduling needs of the COO, Executive Chair, Co-founder, CPO, and EVP. This includes but is not limited to planning and maintaining an accurate calendar of meetings and commitments, preparing daily calendars as well as monthly projected schedules, and dealing with complex scheduling projects.
• Books travel arrangements and ensures all associated logistical needs are met, including travel tracking.
• Works with executive office director to determine the best use of executives’ time and troubleshoots potential conflicts. Works with teams to ensure executives have appropriate strategic and logistical guidance to maximize event participation. Participates in pre-briefs on behalf of executives.
• Serves as the coordinator for various organizational operations processes, including project prioritization, calendaring, contracts and registrations.
• Creates and manages the flow of documents, including correspondence, for executives and ensures contracts, letters and emails are sent in a timely manner.
• Work closely with the COO to provide administrative support on organization-wide projects and occasionally act as project manager on various cross functional initiatives.
• Processes expense reports and reimbursements on behalf of executives.
• Partner with colleagues to support Share Our Strength's work to be a diverse and inclusive organization, and ensuring this value is embedded in the organization and throughout our work.
• Travel: Up to 10%

QUALIFICATIONS:

• BA or BS degree preferred and at least 2 years of previous work experience in executive administrative or development support, scheduling or similar functions.
• Experience working directly with multiple senior executives or leaders at once with diverse support needs.
• Strong skills in MS Office suite, and experience with Zoom, Asana and Raisers Edge or similar CRM preferred.
• Ability to prioritize competing demands on attention and to pivot easily when urgent situations arise.
• Detail-oriented with strong organizational skills and experience creating and managing processes.
• Ability to work independently and efficiently.
• Outstanding interpersonal and relationship management skills, including the ability to identify and work through challenges, underscored by strong judgment and emotional intelligence.

COMPREHENSIVE BENEFIT PLAN:

We offer a comprehensive benefits plan which currently includes, but is not limited to, health insurance, dental insurance, vision insurance, retirement, wellness benefits, and paid time off (vacation leave, sick leave, personal leave, holiday, parental leave, bereavement leave, military leave, and jury duty leave).

DIVERSITY:

At Share Our Strength, we value an individual’s diversity of backgrounds, experiences, ideas and perspectives. A hallmark of our history, culture and values has been the organization’s desire to bring together motivated, intelligent, and talented people to work together to find and implement solutions to end hunger and poverty in the U.S. and abroad. We each come to Share Our Strength with a unique background, but together we form a team that yields amazing results. This shared value of encouraging and embracing diversity in our organization fosters a workplace and culture that is highlighted for its innovation, open expression of ideas, and collaboration. With a strong shared commitment to the organization’s mission, and a unique blend of individual strengths, we are all working toward ensuring that every individual can live a healthy and productive life.