Associate Financial Contracts Analyst - PSEG
Bethpage, NY
About the Job
Requisition : 79946
PSEG Company: PSEG Long Island
Salary Range : $ 56,100 - $ 84,200
Incentive : PIP 5%
Work Location Category : Hybrid
PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories: onsite roles, hybrid roles that are a blend of onsite and remote work, remote local roles that are primarily home-based but require some level of purpose-driven in-person interaction and living within a commutable distance, and remote non-local roles that can be effectively performed remotely with the ability to work in approved states.
We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer a retirement program, 401(k) with company match, company paid life insurance, tuition reimbursement and a minimum of 18 days of paid time off per year.
PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.
Job Summary
This position will provide technical/analytical and functional support in the area of construction management processes for the contracts managed by the Manager-Inside Plant Construction and Manager-Outside Plant Construction. Responsible for forecasting, monitoring and analyzing contractor activities with respect to their progress as reported by the field and assigned Sr. Construction Supervisor. Works with Construction Supervisors and Sr. Construction Supervisors to evaluate contractor work and invoice requests, identifies invoice discrepancies and takes corrective action with contractors. Develop, coordinate and maintain status reporting for the financial aspects of projects within the overall portfolio of contracts managed by the Manager-Construction Management. Ensure compliance with TD-CM-001-0001, “Construction Management and Contract Administration”, TD-CM-001-0002, “Invoice Management”, and the Work Directive Process.
Job Responsibilities
• Responsible for managing, scheduling, monitoring, and billing any Contractor activities in the assigned areas. Develops, with the assistance of an assigned project team, the necessary specifications, bid documents and strategies for all necessary Contractors.
• Participate in contractor procurement process, pre-bid site visits/meetings proposal review and pre-award meetings with successful bidders.
• Assists in defining the scope of work and with the assessment of qualifications/technical/safety abilities of bidding candidates in RFP’s
• Provide specification and contract interpretation to contractors.
• Work with Sr. Construction Supervisors and Contract Management to review and approve contractor work progress/milestone documentation for invoice processing
• Proactively monitor spend against purchase order to assure project is within the approved contract amounts and signal the potential need to increase a purchase order value to the Project Manager.
• Maintain a Change Order Log for any unforeseen changes in field conditions or work scope- ensure timely submittal of supporting documentation for Work Directives from Construction Supervisors and Sr. Construction Supervisors
• Assist with invoice validation for lump sum/milestone payments: schedule milestones and quantities as outlined in the contract. Reviews and processes contractor invoices for payment by comparing field reports of installations to units billed, actual man-hours vs. invoiced man-hours and percentages completed vs. percentages billed.
• Monitors contractor performance. Resolves contractor-billing disputes.
• Reviews contractor documentation on extra work and for claims negotiation.
• Upon receiving the contract purchase order and the construction schedule, develop a cash flow for the duration of the project.
• Develop a monthly forecast for each project under construction after reviewing progress with the Construction Supervisor and Sr. Construction Supervisor. Provide the monthly forecast to the assigned Project Manager and Manager-Process and Operations.
• Accrual: review invoicing to date and update the forecasted progress through end of month which will be the basis for contract accruals.
• Expedite contractor invoicing to minimize amounts in monthly accruals and re-accruals.
• Ensure contractor invoices have adequate supporting documentation, and work directives are submitted meeting all process requirements.
Job Specific Qualifications
• Bachelor’s degree in Business Administration, Finance or Accounting, or Associate’s Degree with a minimum of 2 years of experience in financial analysis, accounting or contract administration preferably in the construction industry with exposure to construction accounting
- Must demonstrate proficiency in Microsoft Office products – Excel, Word and Project - and possess the ability to quickly learn new systems and applications
- Must demonstrate strong administrative skills for effective monitoring of contractor progress, cost control and contractual interpretation matters
- Demonstrated ability to effectively interface and communicate with people at all levels and across organizations
- Demonstrated strong organizational skills and strong personal accountability to deliver performance excellence
Must be detail oriented
Preferred Skills and Experience
• Knowledge of PSEGLI’s business operations, company policies and practices
• Knowledge of TD-CM-001-0001, “Construction Management and Contract Administration”, and TD-CM-001-0002, “Invoice Management” and Work Directive Process.
• Knowledge of business operations, policies, and practices
• Knowledge of transmission, distribution and substation construction practices, Construction Standards, work methods, labor agreements, electrical equipment, vehicles, tools, and understanding of corporate finance & budget practices is preferable
• Experience in reading, interpreting, and managing project and program schedules
• Experience in reading drawings, one-line diagrams
- Experience in fact finding including knowledge and understanding of where to find and how to present relevant information
- Experience using project/contract management systems to understand and analyze data
- Operating experience working with SAP
_This is a multli-level growth series position. Internal candidates will move laterally at their current grade level and will not be eligible for a promotion, therefore, the internal candidate must apply for the posting at their current grade level. This applies to candidates moving within the same career path (e.g., analyst, supervisor, engineer), or to a different career path (e.g., analyst to engineer, supervisor to analyst). The selected candidate will have an opportunity to be promoted within the career path during an annual review._
Minimum Years of Experience
Data Needed
Education
Certifications
None Noted
Disclaimer
Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.
PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.
As an employee of PSEG you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.
For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles. Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.
PSEG employees must apply for jobs internally through emPower which can be accessed through sharepoint.pseg.com (https://sharepoint.pseg.com/Pages/Home.aspx) by clicking on the emPower icon, then selecting careers. This site is strictly for candidates who are not currently PSEG employees, with the exception of PSEG employees who do not have company email addresses.
PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email accommodations@pseg.com.
If you need to request a reasonable accommodation to perform the essential functions of the job, email accommodations@pseg.com . Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.
ADDITIONAL EEO/AA INFORMATION _(Click link below)_
Know your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf)
Pay Transparency Nondiscrimination Provision
Diversity at PSEG: Equal Opportunity Employer
PSEG is an equal employment opportunity employer and makes employment decisions, including but not limited to, hiring, firing, promotion, demotion, training, and/or compensation, on the basis of merit. Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. PSEG's policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the individual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations.
Need to request an accommodation?
If you have a disability and need assistance submitting your resume, applying for a position or registering for a test, please call 973-430-3845. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.
PSEG is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.
PSEG Company: PSEG Long Island
Salary Range : $ 56,100 - $ 84,200
Incentive : PIP 5%
Work Location Category : Hybrid
PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories: onsite roles, hybrid roles that are a blend of onsite and remote work, remote local roles that are primarily home-based but require some level of purpose-driven in-person interaction and living within a commutable distance, and remote non-local roles that can be effectively performed remotely with the ability to work in approved states.
We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer a retirement program, 401(k) with company match, company paid life insurance, tuition reimbursement and a minimum of 18 days of paid time off per year.
PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.
Job Summary
This position will provide technical/analytical and functional support in the area of construction management processes for the contracts managed by the Manager-Inside Plant Construction and Manager-Outside Plant Construction. Responsible for forecasting, monitoring and analyzing contractor activities with respect to their progress as reported by the field and assigned Sr. Construction Supervisor. Works with Construction Supervisors and Sr. Construction Supervisors to evaluate contractor work and invoice requests, identifies invoice discrepancies and takes corrective action with contractors. Develop, coordinate and maintain status reporting for the financial aspects of projects within the overall portfolio of contracts managed by the Manager-Construction Management. Ensure compliance with TD-CM-001-0001, “Construction Management and Contract Administration”, TD-CM-001-0002, “Invoice Management”, and the Work Directive Process.
Job Responsibilities
• Responsible for managing, scheduling, monitoring, and billing any Contractor activities in the assigned areas. Develops, with the assistance of an assigned project team, the necessary specifications, bid documents and strategies for all necessary Contractors.
• Participate in contractor procurement process, pre-bid site visits/meetings proposal review and pre-award meetings with successful bidders.
• Assists in defining the scope of work and with the assessment of qualifications/technical/safety abilities of bidding candidates in RFP’s
• Provide specification and contract interpretation to contractors.
• Work with Sr. Construction Supervisors and Contract Management to review and approve contractor work progress/milestone documentation for invoice processing
• Proactively monitor spend against purchase order to assure project is within the approved contract amounts and signal the potential need to increase a purchase order value to the Project Manager.
• Maintain a Change Order Log for any unforeseen changes in field conditions or work scope- ensure timely submittal of supporting documentation for Work Directives from Construction Supervisors and Sr. Construction Supervisors
• Assist with invoice validation for lump sum/milestone payments: schedule milestones and quantities as outlined in the contract. Reviews and processes contractor invoices for payment by comparing field reports of installations to units billed, actual man-hours vs. invoiced man-hours and percentages completed vs. percentages billed.
• Monitors contractor performance. Resolves contractor-billing disputes.
• Reviews contractor documentation on extra work and for claims negotiation.
• Upon receiving the contract purchase order and the construction schedule, develop a cash flow for the duration of the project.
• Develop a monthly forecast for each project under construction after reviewing progress with the Construction Supervisor and Sr. Construction Supervisor. Provide the monthly forecast to the assigned Project Manager and Manager-Process and Operations.
• Accrual: review invoicing to date and update the forecasted progress through end of month which will be the basis for contract accruals.
• Expedite contractor invoicing to minimize amounts in monthly accruals and re-accruals.
• Ensure contractor invoices have adequate supporting documentation, and work directives are submitted meeting all process requirements.
Job Specific Qualifications
• Bachelor’s degree in Business Administration, Finance or Accounting, or Associate’s Degree with a minimum of 2 years of experience in financial analysis, accounting or contract administration preferably in the construction industry with exposure to construction accounting
- Must demonstrate proficiency in Microsoft Office products – Excel, Word and Project - and possess the ability to quickly learn new systems and applications
- Must demonstrate strong administrative skills for effective monitoring of contractor progress, cost control and contractual interpretation matters
- Demonstrated ability to effectively interface and communicate with people at all levels and across organizations
- Demonstrated strong organizational skills and strong personal accountability to deliver performance excellence
Must be detail oriented
Preferred Skills and Experience
• Knowledge of PSEGLI’s business operations, company policies and practices
• Knowledge of TD-CM-001-0001, “Construction Management and Contract Administration”, and TD-CM-001-0002, “Invoice Management” and Work Directive Process.
• Knowledge of business operations, policies, and practices
• Knowledge of transmission, distribution and substation construction practices, Construction Standards, work methods, labor agreements, electrical equipment, vehicles, tools, and understanding of corporate finance & budget practices is preferable
• Experience in reading, interpreting, and managing project and program schedules
• Experience in reading drawings, one-line diagrams
- Experience in fact finding including knowledge and understanding of where to find and how to present relevant information
- Experience using project/contract management systems to understand and analyze data
- Operating experience working with SAP
_This is a multli-level growth series position. Internal candidates will move laterally at their current grade level and will not be eligible for a promotion, therefore, the internal candidate must apply for the posting at their current grade level. This applies to candidates moving within the same career path (e.g., analyst, supervisor, engineer), or to a different career path (e.g., analyst to engineer, supervisor to analyst). The selected candidate will have an opportunity to be promoted within the career path during an annual review._
Minimum Years of Experience
Data Needed
Education
Certifications
None Noted
Disclaimer
Certain positions at the Company may require you to have access to Part 810-Controlled Information. Under the law, the Company is limited in who it can share this information with and in certain circumstances it is necessary to obtain specific authorization before the Company can share this information. Accordingly, if the position does require access to this information, you must complete a 10 CFR Part 810 Export Control Compliance Nationality Request Form, a copy of which will be provided to you by Talent Acquisition if an offer is made. If there is a need for specific authorization, due to the time it takes to obtain authorization from the government, we will likely not be able to further proceed with an offer.
PSEG is an equal opportunity employer, dedicated to a policy of non-discrimination in employment, including the hiring process, based on any legally protected characteristic. Legally protected characteristics include race, color, religion, national origin, sex, age, marital status, sexual orientation, disability or veteran status or any other characteristic protected by federal, state, or local law in locations where PSEG employs individuals.
As an employee of PSEG you should be aware that during storm restoration efforts, you may be required to perform functions outside of your routine duties and on a schedule that may be different from normal operations.
For all roles, PSEG’s drug and alcohol testing program includes pre-employment testing, testing for cause, and post-incident/accident testing. For employees in federally regulated roles (including positions covered by USDOT, PHMSA, or NRC regulations), this also includes random testing. Although numerous states throughout the country have legalized marijuana/cannabis products recreationally and/or medically, it is prohibited for employees in federally regulated roles. Employees who are hired or transfer into a federally regulated role are subject to drug and alcohol testing, inclusive of marijuana. Please note that the use of CBD products may result in a positive drug test for THC/Marijuana and such use is not a legitimate medical explanation for such a positive result.
PSEG employees must apply for jobs internally through emPower which can be accessed through sharepoint.pseg.com (https://sharepoint.pseg.com/Pages/Home.aspx) by clicking on the emPower icon, then selecting careers. This site is strictly for candidates who are not currently PSEG employees, with the exception of PSEG employees who do not have company email addresses.
PSEG is committed to providing reasonable accommodations to individuals with disabilities. If you have a disability and need assistance applying for a position, please call 973-430-3845 or email accommodations@pseg.com.
If you need to request a reasonable accommodation to perform the essential functions of the job, email accommodations@pseg.com . Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.
ADDITIONAL EEO/AA INFORMATION _(Click link below)_
Know your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf)
Pay Transparency Nondiscrimination Provision
Diversity at PSEG: Equal Opportunity Employer
PSEG is an equal employment opportunity employer and makes employment decisions, including but not limited to, hiring, firing, promotion, demotion, training, and/or compensation, on the basis of merit. Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. PSEG's policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the individual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations.
Need to request an accommodation?
If you have a disability and need assistance submitting your resume, applying for a position or registering for a test, please call 973-430-3845. Any information provided regarding a disability will be kept strictly confidential and will not be shared with anyone involved in making a hiring decision.
PSEG is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.
Source : PSEG