Associate Grants Administrator - American Heart Association

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association’s Voices for Healthy Kids initiative is seeking an Associate Grants Manager to support our equitable grant making strategy and data maintenance and analysis. (Flexible work arrangements available)

The role involves implementing grant-making strategies in the online system (Fluxx), collaborating with the consultation team on compliance documentation, preparing documentation for review and producing training materials for effective system use. Responsibilities also include maintaining and analyzing programmatic data, ensuring evaluation plans are followed, conduct and report on systems and process audits and manage a CRM.

This is a full time, grant-funded, benefits-eligible opportunity.  Current funding is through 12/31/2025 with strong confidence in continued funding beyond 2025.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Grant Management:

• Under the direction of the Senior Grant Administrator, implement grant making strategy in the online grant management system (Fluxx).
• Collaborate with the consultation team to ensure there is a clear and easy process for submitting progress reports, financial documents, and compliance documentation.
• Conducting analysis of grantmaking and generating materials to present data related to goals and strategies.
• Produce and share training and documentation focused on grant making to enable applicants and staff utilization of the grants management system to its full potential.

Data Maintenance and Analysis

• Ensure the evaluation plan is implemented, and data collection is maintained and analyzed.
• Analyze programmatic data (evaluation responses, number of attendees, grants, etc) for reporting and decision making.
• Maintain the CRM and assist in training the team in updating, tracking and reporting from the database.
• Conduct systems and process improvement audits to assess quality standards and identify areas for enhancement.
• Maintain and update data systems that track progress towards deliverables and goals.
• Prepare summaries of successes and highlights towards goals

Qualifications

• Bachelor’s Degree
• Must possess strong organizational skills, project management, attention to detail, be able to prioritize work effectively, take initiative and solve problems.
• 3 years of experience and interest in understanding social determinants of health, health equity, and a commitment to advancing equity in communities.
• Excellent verbal and written communication skills.
• Excellent computer skills, especially data management experience.
• Must be comfortable with technology and willing to learn emerging technologies as necessary.
• Use of Microsoft Office (Excel, PowerPoint, Word), CRM/databases strongly preferred.
• Ability to develop and sustain working partnerships with funders, partner organizations, auditors, and staff
• The ability to communicate technical concepts effectively and create clear documentation and training materials, essential.

Preferred qualifications

• Experience in grant making capacity and grant management systems (Fluxx)
• The ability to communicate technical concepts effectively and create clear documentation and training materials, essential.
• Internal and external customer service

Compensation & Benefits

Expected pay range will be $58,000 - $62,000.  Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position. 
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities