Associate Program Officer, Europe & Eurasia (South Caucasus) - CIPE

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

Position: Associate Program Officer, Europe and Eurasia (South Caucasus)

Reports to: Program Manager, Europe and Eurasia (South Caucasus)                     

Scope: CIPE is seeking a full-time, non-exempt position based in Washington, D.C. for an Associate Program Officer for the South Caucasus. This position is responsible for assisting in program implementation and supporting the Program Officer and Regional leadership in tracking the financial, strategic, administrative, and legal tasks involved in completing programmatic work.

Responsibilities
Programmatic Responsibilities

• Work with the Program Officer and other regional staff to coordinate project management deliverables and activities for the portfolio, which typically includes:
  • Support data collection and documentation practices.
  • Assist active project partners to ensure high quality deliverables, including financial and narrative reports.
  • Monitor grantee, contractors, and consultants’ performance to ensure quality control in full compliance with procurement policies, financial reporting requirements, and evaluation plans.
  • Coordinate regular staff meetings, including facilitating discussions, drafting agendas, and tracking action items for domestic and international staff.
  • Collaborate with multiple CIPE departments to achieve programmatic goals, including Centers of Excellence, Field Offices, Communications, Grants and Finance, and other regional teams.
• In coordination with supervisor, oversee contract fulfilment internationally which includes maintaining regular communication with contractors, updating narrative and financial reports, vetting final products, and corresponding with contractors to submit the final paperwork. 
• As directed, draft, review, and edit periodic reports, proposals, and other documents for submission to donor agencies.

• In coordination with the regional team leadership, support the recruitment, onboarding, and training of new staff members.

• Monitor and track payment requests, burn rates, accounting documents, field office liquidations, travel expense reports, documents for signature in close coordination with Grants and Finance teams.
• In coordination with supervisor, manage multiple expenditure accounts by tracking finances (often in multiple currencies), drafting spending plans, and providing cost projections.

• Edit specialized documents such as grant agreements, consultant contracts, reporting requirements for grantees, grant and contract modifications, etc.
• Coordinate domestic and international travel arrangements and logistics.
• Develop and maintain programmatic, financial, correspondence, and contract files.
• Adhere to appropriate CIPE and donor policies and procedures.
• As needed, translate partner documents or other programmatic materials.

• Perform legal and subject matter specific research, as needed.
• Manage or contribute to public outreach and communications, which may include managing social media accounts, writing blogs, and drafting promotional materials, in collaboration with the Communications department.
• In coordination with regional leadership, support planning and executing internal and external events, including writing announcements and invitations, coordinating guests, publicizing on social media, and acting as primary tech support during run of show. 
• In coordination with regional team leadership, support new business development opportunities and write concept notes for potential funding opportunities.
• Recruit, onboard, and manage seasonal interns, including assigning and managing day-to-day tasks and professional development opportunities.
• In coordination with supervisor, provide administrative support to  field offices as applicable.

• Bachelor’s degree required International Relations, International Business, Economic Development, Political Science, or Public Policy.
• Professional proficiency in written and spoken in English. 
• Fluency or advanced competency in Russian is beneficial, but not required.
• 1-2 years of administrative office experience is required.
• Excellent interpersonal, coordination, and communication skills. 
• Superb writing, research, and analytical abilities.
• Ability to take initiative, prioritize and manage multiple, detail-oriented tasks. simultaneously with limited supervision.
• Strong computer skills, proficiency in MS-Office, specifically Word, Excel and Outlook.
• Demonstrated strong critical thinking and analytical skills.
• Strong financial acumen and ability to develop and monitor project budgets.
• Ability to work in a diverse team environment, across time zones and hybrid setting.
• High degree of culture competence.
• Contribute to an organization-wide culture of innovation, integrity, inclusion, and respect.

Benefits and Perks

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between!

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

CIPE is an Equal Opportunity Employer.

Americans with Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate.

Employee’s Responsibility in an Emergency

The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.

Applications will be accepted, and interviews will be conducted on an ongoing basis until the position is filled. Only candidates selected for an interview will be contacted. No phone calls, please.

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