Associate Research & Grant Administrator - American Heart Association

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an excellent opportunity for an Associate Research and Grants Administrator in our National Center office located in Dallas, TX .This position will work in a hybrid setting (in office 1 to 2 days a week)

The Associate Research and Grants Administrator will serve as manager for the Association's foundational research awards for specific programs and regions.  Handling the administrative process and day-to-day management services for investigators and their institutional grants and fiscal officers. You would conduct compliance reviews for assigned projects and assist customers in understanding and interpreting the Association's policies and procedures for awards management.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Responsibilities Awards Management:

• Reviews and approves award agreements (contracts and subcontracts) for funded projects, including awards for special research initiatives.
• Manages awards for compliance with American Heart Association policies and procedures. Determines corrective process and action for awards that are not in compliance.
• Monitors on-time submissions and makes decisions related to any requested exceptions or change requests.
• Manages award budgets (ranging from $30-$400K) to determine they meet American Heart Association budgetary allowances and stated requirements. Reviews and approves annual financial reports for compliance with policies.
• Provides information and consultation to all customer groups (awardees, institutional personnel, and sponsors)
• Works closely with principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.

Add Special Projects:

• Serve as backup to Research and Grants Administration senior manager, generating and analyzing reconciliation reports for finance staff and managing multi-million dollar quarterly payment process.
• Data quality reviews to evaluate the accuracy of information specifically for transferring and terminating awards.
• Participate in annual institution selection and audit process.
• Assist management with special projects as needed/assigned.

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications

• Bachelor’s degree required.
• Minimum two (2) years of related or account management work experience required.
• Ability to interpret and communicate information accurately and effectively to diverse audiences.
• Ability to use databases to execute queries for information.
• Strong organizational skills.
• Logical thinking and problem-solving skills.

Here are some of the preferred skills we are looking for:

• Experience managing application, notification and awards processes preferred.
• Experience in research administration with a funding organization.
• Experience / proficiency with electronic research administration system.
• Experience working with volunteers, particularly science volunteers.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position. 
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities