AWARD MAINTENANCE ASSOCIATE, Office of Sponsored Programs, Award Maintenance - Boston University

Under the guidance of the Manager of Award Setup, responsible for creating and modifying sponsored research accounts. This process involves reviewing award notices, account information and file documentation, verifying that all necessary internal approvals have been obtained, reviewing and adjusting budgets for set-up, recording appropriate data into the Kuali Research system, participating in award set-up Quality Assurance checking, and issuing account notifications to Principal Investigators (PIs) and Department Administrators (DAs). The Award Maintenance Associate works closely with Research Administrators (RAs) in Sponsored Programs Pre-Award and Post-Award groups to resolve issues and answer questions that arise during the account set-up process. The Award Maintenance Associate also provides backup for award intake and other Kuali Research and SAP operational functions. In addition to the above noted activities, the Award Maintenance Associate is also responsible for performing all account maintenance activities including but not limited to conducting all required project close-out budgetary actions and providing financial status updates to other central BU offices including Payroll, Accounts Payable, and Sourcing transactions to ensure successful and timely general ledger postings. The Award Maintenance Associate manages the system close-out process of all sponsored accounts which includes processing budget actions, status changes and adding close-out documentation to the award management systems. The Award Maintenance Associate conducts research and analysis for project related payroll run failures to rectify issues that are prohibiting the payroll run to process. The Award Maintenance Associate manages the Post Award off-cycle payroll log as part of the Post Award/central payroll off-cycle process. The Award Maintenance Associate collaborates with SP sub award staff to set-up and maintain sub recipient Fund Reservations (FRN) to assist Principal Investigators (PI's) in reviewing the commitment and expenditures against each outgoing sub recipient agreement. The Award Maintenance Associate assists SP, Research Accounting, and Department Administrators when issues arise related to FRN balances and performs close-out reductions as needed. The Award Maintenance Associate performs account maintenance activities for SAP master data including, but not limited to, processing RFDFs, updates to budget validity, award close out actions, and award close-out projects.

B.A./B.S., strong computer and analytical skills, and knowledge of grants. Three years of related experience.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

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