Bilingual (English/Spanish) Scheduling & Attendance Clerk - Odle Management

Aleut∞Odle

Reports to the Education and Training Director and is an hourly, non-exempt position. Performs clerical tasks associated with the maintenance of records for students enrolled in the Job Corps Program. Schedules all students into classes and maintains records of the same. Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring, and monitoring excellence in the eight Career Success Standards of: workplace relations and ethics; information management; communications; multicultural awareness; personal growth and development; career and personal planning; interpersonal skills and independent living.

Duties and Responsibilities:

• Demonstrates and abides by ODLE Core Values and operating principles.
• Coordinates all center activities and functions related to student scheduling, including the development, production, and distribution of all pertinent documentation.
• Creates changes to schedules based on student needs and audits current schedules to reflect correct student course profiles.
• Helps locate students (make announcements) when needed.
• Ensure unexcused absence list is sent to all staff daily and corrects excused absences when appropriate.
• Reports any attendance inaccuracies immediately to supervisor.
• Enters class passes as appropriate.
• Ensures weekly that appropriate courses are closed in Profile.
• Creates and maintains spreadsheet for Academic & CTT manager to decide class assignment for new students.
• Attends OMS projection meetings, takes notes to change student schedules if needed.
• Conducts a weekly scheduling meeting.
• Ensure Driver’s Permits and License Information is entered into CIS and assist with entering passes if needed.
• Covers for Scheduling & Attendance Clerk when they are OOO (They will cover for you when you are OOO, as well)
• Types reports, memorandums and other material from copy or rough draft.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Faxes and retrieves incoming messages.
• Answers departmental telephones and takes messages.
• Opens, screens and routes mail according to content.
• Sorts, alphabetizes, and files materials.
• Operates office machines and duplication equipment.
• May send and retrieve messages via email.
• Orders office supplies and equipment.
• Attends in-service training sessions.
• Performs center switchboard/reception duties as needed.
• Establishes and maintains confidential files and records.
• Collects, maintains, and distributes departmental staff mail daily.
• Clearly communicates and consistently models appropriate CSS and employability skills including personal responsibility and computer fluency.
• Maintains accountability of staff, students, and property, adheres to safety practices in all areas of responsibility.
• Cultivates and maintains a climate on center that is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.

Education and Experience Requirements:

• High School graduate or equivalent.
• One-year experience in a complex administrative capacity preferred.
• Valid driver’s license with acceptable driving record preferred.

Additional Requirements: Ability to proficiently operate a personal computer. Knowledge of word processing software applications. Good organizational skills. Working knowledge of office procedures. Excellent communication skills, both oral and written. Aptitude for mathematical computation. Ability to proofread, correct punctuation, grammatical and spelling errors. Sound telephone techniques. Position requires an ability to operate office equipment. In addition, an individual must be able to interact with team members and maintain an effective working relationship with all facility staff and departments.

Odle Management is an equal opportunity employer.Auxiliary aids and services are available upon request to individuals with disabilities.

Odle Management considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, disability, or status as a protected veteran.

Odle Management is a drug-free workplace and utilizes E-verify to confirm employment eligibility.

The employer of record for this position is Eckerd Youth Alternatives, Inc. DBA Eckerd Connects which assigns employees to Odle Management Group, LLC.