Billing & Accounts Receivable Specialist - On-Site - Developmental Services, Inc. - Kokomo

Developmental Services, Inc. (DSI) 

Job Description 

POSITION: Billing & Accounts Receivable Specialist - On-Site

DIVISION: Business Services 

SUPERVISOR:   Payroll Controller 

CLASSIFICATION:   Non-Exempt 

PURPOSE:    

Data entry and understanding of Medicaid Group Home billing and Medicaid Waiver billing.  Duties will comply with all departmental policies, state and federal guidelines and CARF standards. 

KEY AREAS OF RESPONSIBILITY: 

1. Weekly data analysis and entry for Medicaid Waiver and Group Home invoicing and claim completion, along with verify payment. 
2. Weekly analysis and completion of data entry corrections resulting from late reporting of service delivery, etc. 
3. Weekly process social service client movement forms and updating Provide. 
4. Weekly billing of VR. 
5. Weekly analysis of no authorization report and necessary corrections and overlapping time report. 
6. Weekly posting of Peru cash receipts and all money transfers. 
7. Weekly invoicing and monthly reconciliation of 45050 account. 
8. Monthly analysis and data entry invoicing of Group Home persons servedliabilities and non-Bona Vista building tenants. 
9. Monthly analysis and data entry for invoicing and claim completion of Stateline funded services.  
10. Monthly generation of various financial reports. 
11. A.R. aging report for waiver. Customers #11, #13, #15 group homes, and research outstanding items. 
12. Monthly prepare report for group home leave days and occupancy days. 
13. Monthly analysis and data corrections to #13 and #15 statements.  Distribute to correct employees. 
14. Monthly process group home and day services, prepare group home monthly journal entries and research outstanding items. 
15. Monthly run rebills for state mandated deadlines and bill any additional time. 
16. Run capping reports for revenue services. 
17. Maintain confidentiality of persons served and agency business information in compliance with agency policies and applicable state and federal regulations, including HIPAA. 
18. Monthly preparation of WFD billing to Vocational Rehabilitation for hourly services. 
19. Prepare monthly billing for mentor, transportation, wellness, SEFA waiver, private pay individuals, VR hourly, Pre ETS, Miami County YMCA. 
20. Import NOAs, updating Provide, and adding new clients. 
21. Calculate and complete reports for management as necessary. 
22. Assist with internal and external auditing (matching billing and client documentation). 
23. Perform other duties as assigned by immediate supervisor. 
24. Attend meetings and trainings as requested or required.  

ESSENTIAL JOB SKILLS: 

1. Excellent and professional communication skills, both oral and written. 
2. Ability to perform budgeting calculation and comparisons. 
3. Must possess critical thinking skills.  
4. Complete other duties and responsibilities as assigned. 
5. Comply with ethical standards of DSI, FSSA, and other governing bodies. 
6. Ability to work flexible, non-standard hours, including occasional evenings and weekends.  
7. Must possess excellent telephone skills. 
8. Ability to effectively operate equipment such as a scanner and copier and have a working knowledge of computers and related software (i.e. Microsoft Office) 
9. Must have demonstrated ability in the knowledge of a computer system’s operation with intermediate skills in Excel.  
10. Must be accurate and efficient in keyboard and ten-key calculator. 
11. May be required to lift up to 40 pounds without assistance. 

QUALIFICATIONS: 

1. B.S. preferred in accounting, business, or related field;Associate degree acceptable 
2. Must have two yearsdemonstrated experience in bookkeeping. 
3. Must have excellent oral and written communication skills and maintain confidentiality with sensitive information. 
4. Maintain a valid Indiana driver’s license, insurance on personal vehicle (minimum of PLPD with Medical liability coverage), and maintain insurability as defined by the agency liability insurance carrier. 

The above statements reflect general functions of the job and shall not be construed as a detailed description of all work requirements inherent in the job. The immediate supervisor, as specified above, may elaborate on or add to the above list if the duties come within the employee’s realm of responsibility.  

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