Billing Administrator at Vulcan Industries

Job Summary

Performs any combination of the following: calculating, posting and verifying duties to obtain financial data for use in maintaining accounting records. Matches customer payments to statements. Verifies and posts details of business transactions, such as funds received and account balances, using a calculator. Reconciles past due balances to open invoices. Photocopies and mails invoices as needed or takes other actions directed by management. Forwards compiled documents to clerk for computer data entry. Assists customers with account problems by telephone. Contacts customers to collect past due accounts and arranges for prompt payment on accounts over 30 days past due. Files customer statements.

ESSENTIAL JOB FUNCTIONS

• Crediting payments to customer accounts
• Reconciling customer accounts
• Assisting customers with account problems/collection activities
• Filing and copying
• Reporting for work regularly and on time

PREFERRED SKILLS

Basic Qualifications:

• At least 1 year in an administrative/clerical position.
• Perform 4 basic math operations with decimals and fractions.
• Ability to read vendor invoices and tax returns.
• Ability to write simple sentences, series of numbers, names and addresses.
• Must be able to communicate clearly.
• Must have high school diploma or equivalent
• Must have intermediate computer skills (mainframe data entry, basic spreadsheet and word processing)

Other Skills

• Ability to operate or learn to operate various machines, such as: Personal computer, adding machine, calculator, copier, telephone, fax.

Working Conditions

• Inside, office environment. Overtime required.

Physical Demands

• Sedentary
• Reaching
• Seeing, Hearing, Speaking

Performance Standards Required

• Accurate daily processing of credits to customer accounts and prompt, courteous customer communication. Timely collection of past due accounts.

Supervision given by: Controller

Supervision given to: None

Note: Employees may be asked to perform tasks other than those listed on the job description and will be expected to perform any reasonable task assigned by their supervisor.

Vulcan Industries, Inc. is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Vulcan Industries strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national, origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits and termination of employment. Vulcan Industries complies with the Americans with Disabilities Act (ADS), as amended by the ADA Amendments Act and all applicable state or local laws.