Billing Assistant at Woodmark Hotel

Opportunity:

The Woodmark Hotel and Still Spa is looking for an Accounting Clerk - Full Time to join our Finance team.

$29.00 - $32.00 / Hour, depending on experience. Monday - Friday

For You:

Be part of a luxury revolution in the hospitality space.

When you become a Team Member at the Woodmark Hotel & Still Spa, youre empowered to share your craft side by side with passionate and talented people inspired to create incredible guest moments every day. If this approach aligns with your passions, join us at a place where your voice and opinion is an integral part of the next generation of hospitality.

Perks and Benefits:

The Woodmark Hotel & Still Spa offers qualifying Team Members these unique perks & benefits:

• Easy access to work - centrally located in Kirkland, Washington
• Free on-property parking.
• $5.00 credit towards Team Member meal for every day worked on property.
• Team member appreciation events and recognition celebrations.
• Carillon Point property discounts and perks.
• LifeMart discount program through ADP.
• Medical, Dental, and Vision Insurance.
• Group Life Insurance
• 401(k) Plan
• PTO
• Team member Assistance Program

What We Are Looking For:

SUMMARY:

The Accounting Clerk is responsible for ensuring the timely and accurate payment of all designated accounts. This includes receiving, verifying, and processing invoices promptly, while collaborating with department managers to ensure proper billing and payment procedures are followed. Additionally, the Accounting Clerk will oversee daily cash reconciliations, manage the hotel's house bank, and handle petty cash disbursements according to established procedures. They will also prepare and distribute accurate daily revenue reports.

The Accounting Clerk is expected to always provide exceptional service to both internal and external guests. They will embody the Woodmark Hotel & Still Spa culture and uphold the hotels core values of Honesty, Enthusiasm, Integrity, Accountability, and Passion for Service.

ESSENTIAL JOB FUNCTIONS:

Manage all correspondence related to designated companies

Accurately enter invoices daily, ensuring timely processing for vendor payments

Key invoices for vendor checks and obtain required signatures for approval

Prepare and execute the weekly check run, ensuring accuracy and timely disbursement

Maintain up-to-date vendor statements across all companies, with a focus on resolving 90-day past-due invoices

Ensure monthly expenses are either processed or accrued appropriately

Handle daily cash reconciliation and prepare the daily deposit

Review and reconcile all revenue from various hotel departments, including rooms, food and beverage, and the spa

Compare daily reports from the property management system (PMS), point of sale (POS), and other systems with bank deposits and credit card receipts

Ensure that recorded revenues are accurate, complete, and correctly allocated

Verify the accuracy of night audit reports, ensuring all transactions are posted on the correct date

Audit room revenue postings, rate variances, and occupancy reports to confirm the integrity of daily sales

Consistently report to work on time, adhering to the posted schedule, and maintain accurate time records

Attend relevant department, resort, and divisional meetings as required

Maintain a professional appearance in alignment with the Woodmark Hotel dress code standards

Remain attentive, courteous, and helpful to guests and colleagues at all times

Perform other related duties as assigned

EXPERIENCE & EDUCATION:

• High school diploma required; Business or Accounting degree preferred.
• At least one-year high volume accounts payable experience required
• At least two years customer service experience preferred

JOB REQUIREMENTS:

• Must be a United States citizen or possess a valid work permit
• Must have strong financial competence
• Must be able to perform in a highly confidential environment
• Must be able to read, write and speak English
• Must have strong computer skills
• Must have strong working knowledge of Microsoft Office programs
• Must be able to work well under pressure
• Must be able to accurately follow instructions, both verbally and written
• Must be highly detailed orientated and maintain meticulous records
• Must have strong organizational skills
• Must be able to work in a fast paced environment
• Must have excellent listening skills
• Must possesses excellent communication skills
• Must be professional in appearance and demeanor
• Must always ensure a teamwork environment
• Ability to work a flexible schedule that may include evenings, weekends and holidays
• Must have the ability to deal effectively and interact well with the guests and associates
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner

WORKING CONDITIONS:

• Must be able to sit for long periods of time at a desk working on a computer.
• Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently.

This job description in no way states or implies that these are the only duties to be performed by this team member. The team member will be required to follow other instructions and perform other work related duties requested by their supervisor.

Woodmark Hotel is an Equal Opportunity Employer (EOE) and is committed to providing equal opportunities regardless of age, race, religion, color, national origin, citizenship, sex, veteran's status, disability, or any other legally protected status.